Executive Assistant

THE WORK:We are partnered with Ripple Prime (formerly Hidden Road) and are seeking a versatile and multifaceted Temp Executive Assistant/Office Manager to jointhe growing team in NYC.As an Executive Assistant/Office Manager at Ripple, you will have a pivotal role in ensuringsmooth operations and providing high-level support to our senior executive. You will beresponsible for managing sophisticated calendars, coordinating meetings and events, handlingconfidential information, and being the go-to person for all administrative needs. This is anopportunity to work closely with top leadership, contribute to critical initiatives, and direct impacton the success of our organization. If you thrive in a fast-paced, dynamic, and innovativeenvironment, and have a passion for supporting senior executives, join us and be part of thefuture of finance with Ripple!WHAT YOU'LL DO:Executive Administrative Support:• Executive Assistance: Provide administrative support to 2-3 executive senior teammembers, including scheduling meetings, managing calendars, and handling events orcorrespondence.• Team Support: Support various regional departments with adhoc requests, the HRdepartment in recruitment coordination activities, onboarding new employees,workspace setup, compliance training and day 1 access to WIFI, desk space etc.• Travel Coordination: Arrange travel itineraries, accommodations, and transportation forsenior team members when necessary.• Document Preparation: Assist in creating, formatting, and proofreading documents,presentations, and reports.• Vendor Communication: Liaise with vendors and service providers, ensuring timelydeliveries of goods and services, and maintaining vendor relationships.• Financial Administration: Assist in processing invoices, ramp expenses, and otherfinancial transactions as required, tracking expenses for office spend, and managingoffice budgets.Office Management (Temporarily, until offices are combined in 2026):• Office Operations: Oversee day-to-day office operations, implementing and maintainingoffice policies and procedures for maximum efficiency, ensuring a well-functioning andorganized workspace.• Facility Maintenance: Collaborate with building management for facility maintenance andimprovements, ensuring a safe and comfortable working environment.• Vendor & Supplier Management: Monitor service contracts, including cleaning,maintenance, and security.• Supply Management: Manage office supplies, equipment, and inventory, ordering andrestocking as needed.• Health and Safety: Ensure compliance with health and safety regulations, maintainingemergency response procedures and addressing safety concerns promptly.• IT Support Coordination: Act as a liaison between employees and the IT department,reporting technical issues and coordinating resolutions. Assist with IT equipment setupand maintenance.• Visitor & Guest Services: Welcome and assist visitors and guests, ensuring a positiveand professional experience. Arrange meeting rooms and refreshments for client orguest visits.Communication and Correspondence:• Act as the primary point of contact for internal and external inquiries, directingcommunications as necessary.• Manage incoming and outgoing mail, packages, and courier services.• Ensure a prompt response to emails, phone calls, and inquiries.WHAT YOU'LL BRING:• 2+ years proven experience working as an Executive Assistant• Strong organizational skills that reflect the ability to perform and prioritize multiple tasksseamlessly with excellent attention to detail• Priority on working hard-working, over working hard with a focus on the big picture at alltimes• Proactive approaches to problem-solving with strong decision-making capability• Proven track record to handle confidential information with discretion and demonstratethe highest level of customer/client service and response• Outstanding Hands-on written and verbal communication skills• Hands on experience with Google Apps and Concur• Passion for excellence and working in a team environment with a strong companyculture