Temporary Payroll Assistant

Temporary Payroll Assistant Part time temporary 20-25 hrs/week Minneapolis/Hybrid Hello Hello! So you’re interested in joining us? Welcome, we’re happy you’re here. When you Join Alight, you’ll find… A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us. A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it. An organization that refuses to settle for anything less than delivering human-worthy services. If you are looking to be part of a living, breathing, ever-changing organization full of disrupters and doers, then read on! We are proud to work on borderless teams. We hire great people from a wide variety of backgrounds and specifically encourage members of refugee, immigrant or other displaced communities to join us. The Role Based in Minneapolis, you’ll be guided by and receive support from the Payroll Manager and the Compliance, Compensation and Benefits team. Simply put, your purpose will be to be ensure that employees of Alight are paid accurately and on-time and that all the corresponding documentation is compliant and audit-ready at all times. You’ll know you’re doing well if you perform established payroll practices and ensure compliance with ALIGHT policies and procedures for the payroll activities of the organization Government donor compliance. Building a shared organization takes time and intention. We will always be becoming Alight, which means your work will evolve as well. For now, here’s how you could anticipate spending your time: Payroll – U.S. local, U.S. Expatriates and non-U.S. Expatriates - 90% of time  Work closely with the HR Compliance, Compensation and Benefits team members, along with other staff, to ensure payroll and all employee records are accurate  Maintain codes and their special calculations (if any) in the ADP system  Review online timesheets, follow up with employees and supervisors to resolve issues  Confirm payroll accuracy, submit to ADP for previews, review all company codes payroll previews and Supply backup documentation for all. Review HQ preview with Controller. .  Enter and process online salary wire payment for payroll for approval. Maintain wire transfer templates accurately.  Maintain employee payroll records. Review and ensure accuracy of leave accrual report monthly, make necessary adjustments and update at year end. Provide reports, answer inquiries  Distribute per Pay Period, Quarterly and Annual reports Quarterly and Annual reports (941/940 and W-2s.)  Perform other duties timely as assigned by the Director of CCB and the Payroll Manager Audit - 10% of time  Assist with year-end audit including providing all necessary documents.  Ensure all Payroll files and supporting documentation are organized so they are Audit Ready at all times by maintaining them properly  Communicate any problems or concerns regarding procedures or any other issues with management. Qualifications These are “must-haves” when you join Alight: Open heart and open mind. You start by listening. You believe another person’s truth and it changes you. It unlocks your way of thinking in that moment, it opens your world. Curiosity. You are always learning. You ask why and why again. You know that change (big and small) is constant, which means your curiosity to learn is matched with adaptability to evolve. Trust. You believe that people do their best, are disciplined, and care about this as much as you do. You take responsibility for your part and know how to step back and give others the space to shine. We’re also looking for the following technical competencies:  1-3 years’ experience in payroll.  Working knowledge of non-profit/fund accounting and ADP payroll system.  Understanding of U.S. and international payroll compliance.  Computer skills and knowledge of various payroll systems to include ADP  Detail-oriented, organized and respect for accuracy in numbers is essential.  Ability to work under pressure and meet deadlines.  Ability to work well under pressure with distractions  Highly motivated self-starter  Excellent communication, interpersonal and team skills These are the things we’re aiming to find. However, we’re open to being surprised. If you embody the spirit of Alight, care deeply about the cause, and if you bring something else that’s special, then please reach out. Alight We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.