Administrative Assistant - People Inclusion & Culture

Job Description:Our commitment to innovation extends to our first-class People, Inclusion & Culture team, which is currently seeking an Administrative Assistant, People Inclusion & Culture to support three VP, People Business Partners. This is a great opportunity to join a fast-paced team focused on providing best in class service to the top music company in the industry. This position is ideal for a highly motivated individual who is strongly committed to customer service and pursuing a career in People Inclusion & Culture in a creatively driven industry.ResponsibilitiesServe as administrative assistant for three VP, People Business Partners (VP, PBPs) • Perform administrative tasks including managing calendars, scheduling team meetings, processing expenses, preparing documents/reports, scheduling travel, etc. • Serve as point of contact between People Business Partner team and Centers of Excellence (COE) and share priorities/initiatives in the COEs with the PBP team to improve interdepartmental communication flow and alignment • Responsible for ensuring the VP, PBPs have appropriate preparation for team meetings such as agenda creation, appropriate materials beforehand, coordinate guest speakers, IT needs, etc. • Serve as "meeting MC" by keeping the meeting on the agenda, on time, and by encouraging staff engagement • Establish strong working relationships with other key administrative staff • Maintain a strong working knowledge of leaders, key executives, employees and important contacts • At times responsible for maintaining meeting minutes and disseminating critical information for meeting attendees • Draft and handle internal/external communication on behalf of VP, PBPs • Serve as the utmost professional in all interactions via phone, zoom and/or in person, • Support People Business Partner team in day-to-day administrative tasks and projects, answering tier-one employee questions with a focus on customer service and maintaining a positive attitude • Help keep VP, PBPs organized and on track with projects, priorities, and initiatives • Ad hoc projects - i.e. build PowerPoint presentations, create Excel spreadsheets, lead the collection and coordination of materials for special projects/create Share Point sites, etc.Requirements:2-4 years of experience as an administrative assistant, HR experience a plus.Strong understanding of and commitment to confidentialityMaintain the highest level of customer service, professionalism, and diplomacyDetail oriented, excellent follow-through skills, and the ability to anticipate needs proactivelyExcellent communication (written and verbal) and interpersonal skillsRespond to employee inquiries and requests swiftly and with tactProactive, bright, and innovative individual who is business savvy and demonstrates good judgmentStrong organizational skills and the ability to prioritize deadlines and multi-task in a fast-paced environmentRegularly applies critical thinking to understanding and resolving issuesDemonstrate flexibility and able to pivot and be agile in the context of a fluid businessAbility to successfully balance work priorities across multiple business unitsTeam-oriented attitude balanced with ability to work effectively independentlyGeneral knowledge of HRSS processes and systemsHRIS experience a plus, Workday preferredGeneral knowledge of HR-related legal issues, policies and regulations a plusProficient in Microsoft Word, Excel, Outlook, PowerPoint, and/or Visio experience.