Personnel and Communications Assistant

TITLE: Central Office Personnel & Communications AssistantJOB GOAL: This position supports the efficient operation of the central office by providing administrative support to various departments, with a primary focus on Human Resources, and assisting with district communications and community engagement efforts.Qualifications (skills/Experience/Training Required)High School Diploma or equivalent; Associate degree or higher preferred.Proven experience in an administrative support role, preferably in an educational setting.Familiarity with human resources processes and procedures preferred.Proficiency in Microsoft Office, Google, and other relevant software applications.Demonstrated ability to manage social media platforms and create basic content for organizational use.Strong written and verbal communication skills.Ability to maintain confidentiality and handle sensitive information appropriately.Ability to work both independently and collaboratively with a wide range of individuals.Maintain a professional and positive demeanor in all interactions with staff and the community.Performance ResponsibilitiesHuman Resources Assistance:Assist in the onboarding process for new hires, including preparing paperwork, coordinating orientation sessions, and facilitating completion of required forms.Coordinate criminal history checks for new hires, existing employees, and substitutes.Support recruitment activities, including posting positions and assisting with applicant tracking.Oversee the application process for prospective substitute teachers, schedule interviews, and manage the absence management system.Maintain personnel records and ensure compliance with record-keeping requirements.Assist with benefits administration tasks, including enrollments, changes, and employee inquiries.Coordinate employee training and development activities as directed.Respond to employee inquiries related to HR and payroll matters with professionalism and confidentiality.Communications & Public Relations SupportAssist in managing and posting content to district social media platforms in alignment with district guidelines and as directed by the Superintendent or designee.Support the development of positive communications that highlight students, staff, and district initiatives, including district newsletters.Create basic communications materials such as flyers, announcements, and website updates.Attend school events and activities, as needed and directed, to gather content and support district messaging.Coordinate with building administrators to ensure timely and accurate communication of events and achievements.Monitor district communication channels and refer inquiries or concerns to appropriate personnel.Maintain consistency with district branding and messaging standards.Administrative SupportAssist various departments with administrative tasks.Maintain organized filing systems, including personnel files and central office records, ensuring adherence to retention schedules.Update and maintain databases, records, and filing systems accurately.Other duties as assigned.Work Schedule ExpectationsThis position may require occasional attendance at evening or after-hours events. Any additional time worked will be adjusted within the same work week in coordination with the supervisor.PHYSICAL DEMANDSThis position requires exerting 10 to 20 pounds of force to lift, carry, push, pull, or move objects. The work primarily involves sitting, with occasional walking or standing. It requires near and distance visual acuity, depth perception, oral communication, manual dexterity with office equipment, and the ability to handle various materials. Reasonable accommodations may be provided for individuals with disabilities.AttendanceAttendance and punctuality are essential functions of this position.