Legal Administrative Assistant

Wilson Elser is a leading defense litigation law firm with more than 1,100 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our San Francisco Office. This position offers a flexible, hybrid working arrangement. The Position The San Francisco office continues to grow with a head count of approximately 55 attorneys and 35 legal support staff. *This position has a remote/hybrid work arrangement, with the expectation to be in the office on an as needed basis. Key Responsibilities: Support a team of toxic tort litigation attorneys, including on talc, silicosis, and asbestos matters Draft basic legal documents, correspondence, and court forms, including pleadings, motions, discovery requests, and discovery responses Process documents received from File & ServeXpress and other e-service vendors, including by downloading, saving, and circulating case materials, and calendaring events Manage the team's appearance calendar, including via Outlook and eDockets Schedule hearings, depositions, court appearances, Zoom meetings, conference calls, and other events File and serve documents in state, federal and appellate courts Process vendor invoices, and research and respond to other billing issues Process check requests and reimbursements Assist with travel and conference planning Qualifications Two years of toxic tort litigation experience Two years working in a fast-paced law office Ability to file complex motions and other transactions via File & ServeXpress and other e-filing/e-service vendors Basic knowledge of state, federal, and local court rules Thorough understanding of the litigation process, as well as computation of time procedures for accurate calculations of deadlines Ability to comprehend, manage, and sift through heavy court calendaring data Software Experience: Familiarity with using an automated, rules-based docket and calendar system [E-Dockets, Compulaw] and ability to make use of court rules, dockets, and other resources to aid in processing document Court Filing Systems: File & ServeXpress required Experience working with document databases: iManage Microsoft Office 2013 (Word, Outlook, Excel) and PDF editing programs Strong attention to detail and ability to multi-task Ability to work in a team-based setting and for multiple attorneys Excellent organizational skills Strong customer service and communication skills Problem solving and strong analytical skills Ability to perform responsibilities with tact, diplomacy, discretion, and respect for confidentiality and diversity Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.