Business Affairs Coordinator

JOB TITLE: Business Affairs CoordinatorREPORTS TO: Director of Business AffairsPosition SummaryThe Business Affairs Coordinator provides operational and administrative support to the Business Affairs Department, assisting with risk management, negotiations, process oversight, celebrity and influencer contracts. This role ensures accuracy, compliance, and timely execution of agreements while helping maintain organized systems and smooth internal collaboration across teams. Will work alongside a hands-on, collaborative team that embraces every challenge and approaches the work with a solutions-first mindset.This is a remote opportunity. Duties & ResponsibilitiesAssist with onboarding documentation for new vendorsGenerate and manage vendor purchase ordersCoordinate of talent payment and usage paymentsTrack project start / end dates and verify funds are in place prior to project kickoffMaintain organized files and recordsTrack and coordinate all vendor invoices per projectSupport coordination between POD, Barrelhouse and Silverside when necessaryWhat Success Looks LikeReduction in turnaround time for review and responseImproved accuracy and tracking of talent usage paymentsFewer delays to estimate approvalReduced timing of vendor set up and paymentsRequired Knowledge, Skills, and AbilitiesStrong organizational skills with exceptional attention to detailAbility to manage multiple projects, priorities, and deadlines simultaneously in a fast-moving environmentHighly self-sufficient, proactive, and comfortable taking ownership of tasks without constant directionAble to manage and track communication across multiple channels (Gmail, GChat, Lark, text), ensuring nothing falls through the cracksResponsive and capable of handling time-sensitive requests with urgency and careClear, concise written and verbal communication skills, with the ability to manage up and keep stakeholders alignedHigh discretion and professionalism when handling confidential and sensitive informationTeam-oriented mindset with a strong sense of accountability, recognizing that the department relies on clear communication and follow-through to operate effectivelyPhysical Demandsn/aSalary & Benefits:The base salary range for this role at the time of posting is $70,000 to $80,000. The salary an employee or prospective employee is paid within this range will depend on factors such as but not limited to: internal compensation of current employees in similar roles, market considerations, budgetary considerations, level of responsibility, background, experience, and qualifications.Full-time employees enjoy a competitive benefits package for you and your dependents to ensure a healthy lifestyle. Our benefit offering includes: medical, dental, vision, basic and supplemental life & AD&D, 401(k) with company match, short-term and long-term disability, HSA, FSA, and maternity/parental leave.Additional Information:Pereira O'Dell is an Equal Opportunity Employer and participant in the US Federal E-Verify program. At this time, we are not accepting resumes or candidates from third-party vendors.