Administrative Assistant

Administrative Assistant with experience supporting contract administration and a solid understanding of the construction industry. This role plays a key part in coordinating documentation, supporting project teams, and ensuring contracts and administrative processes run smoothly.Key ResponsibilitiesAssist with the administration and tracking of construction contracts, change orders, and related documentationMaintain organized and up-to-date contract files and project recordsPrepare, review, and distribute contracts, amendments, purchase orders, and correspondenceSupport project managers and operations teams with administrative and reporting tasksCoordinate communication between internal teams, subcontractors, and vendorsMonitor contract deadlines, insurance certificates, and compliance requirementsProvide general administrative support including scheduling, data entry, and document controlQualifications & Experience2+ years of experience in an administrative or contract support role, preferably within construction or a related industryFamiliarity with construction contracts, subcontract agreements, and project documentationStrong organizational skills with high attention to detailProficiency in Microsoft Office (Word, Excel, Outlook); experience with document management or construction software is a plusAbility to manage multiple tasks in a fast-paced environmentStrong written and verbal communication skillsEqual Opportunity Employer / Disabled / Protected VeteransThe Know Your Rights poster is available here:https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdfThe pay transparency policy is available here:https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdfFor temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdfWe also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.