Records Clerk

Powerful Partnerships. Standout Solutions.Stevens & Lee is a 200-plus lawyer full-service law firm representing clients throughout the Mid-Atlantic, New England and across the country from 18 offices in New Jersey, Pennsylvania, New York, Rhode Island, Delaware, and Florida. The firm is the cornerstone of The Stevens & Lee Companies, a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.Job OverviewThe records clerk will be responsible for the organization and maintenance of all firm records.ResponsibilitiesWork with older case files to ensure they are meeting retention requirementsLabel case file boxes when received and put information into S&L File Storage databaseReceive case file boxes or collect them to begin scanning processScan file contents into iManageSafekeeping items (ie., flash drives, cd's, original signature documents such as wills) are removed from the case file boxes and put into permanent storageAfter scanning, boxes are labeled for destruction based on Firm retention policyLocate and retrieve scanned files and original items when requestedEnsure all files, physical and digital, are maintained according to Firm retention policyAccess S&L File Storage database to confirm authorization of records requestsAssist with other duties as neededProvide lunchtime coverage for main switchboard as neededRequires regular lifting of up to 40 lbs (may vary), along with bending, reaching, and stretchingSkills & CompetenciesStrong organizational skills and attention to detailAbility to maintain confidentialityAbility to manage multiple projects and balance prioritiesWorking knowledge of Microsoft Office Suite and Excel.Experience in iManage and LMS would be a plus. QualificationsHigh School diplomaExperience at a law firm not necessary, but would be a plusProficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, Teams, and OutlookExceptional computer skills with the ability to learn new software applications quicklyJob Type: Full-Time 40 hours/week onsiteLocation: Reading, PaFLSA Classification: Non-exempt (Hourly)Reports To: Records Department LeadIn compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.