Payroll Coordinator

This role is a contract-to-hire opportunity. You will be a contractor for 90 days with the potential to convert to a full-time employee for an exciting organization. This role is on site 5 days per week. This position is responsible for all aspects of payroll processing, assisting with employee benefit programs, and ensuring alignment with labor laws, internal policies, and reporting standards. With a strong foundation in HR systems and meticulous attention to detail, this role contributes directly to fluid operational accuracy to ensure employees have everything they need behind the scenes to shine front and center in their roles.Payroll ManagementManage end-to-end payroll processing to ensure accurate and timely compensation for all employees.Maintain and audit payroll records, including deductions, garnishments, and tax filings, in alignment with applicable laws.Ensure full compliance with federal, state, and local payroll regulations.Partner with the Director of HR and Finance teams to investigate and resolve payroll discrepancies and inquiries.Benefits AdministrationOversee the administration of employee benefits programs including health, dental, vision, life insurance, retirement plans, and leave policies.Facilitate open enrollment processes and serve as the primary point of contact for employee benefit inquiries and education.Liaise with benefits brokers and providers to maintain competitive, cost-effective plans and ensure seamless employee access.Monitor benefits eligibility, ensuring timely documentation, enrollment, and termination of coverage.Manage consolidated billing processes across providers and plans.Oversee workers’ compensation claims management, including documentation, communication with carriers, and coordination with employees.Compliance & Policy EnforcementEnsure company adherence to all federal, state, and local labor laws, tax regulations, and internal HR policies.Remain current on evolving employment legislation and proactively adjust policies and procedures as needed.Conduct periodic internal audits to ensure compliance across payroll, benefits, and HR documentation.Partner with the Director of HR and Executive leadership to assess compliance risk, resolve concerns, and support company-wide accountability in HR practices.Knowledge/Skills/Abilities:The company operates in the states of California, Arizona, Texas, and Tennessee. Experience with California and Arizona labor laws are required for this role. Experience with labor laws in the states of Texas and Tennessee are preferred but not required.Communicates effectively across verbal, written, and interpersonal channels to convey information clearly, collaborate with others, and support team alignment Organized and detail-focused with task and time management, and in meeting deadlinesBuilds trusted relationships across all levels of leadership, leveraging business acumen to influence outcomes, resolve conflicts, and drive collaborative solutionsOperates with a customer-centric, team-first mindset prioritizing service and support for internal customersMaintains confidentiality and exercises sound judgment in handling sensitive employee and business mattersSkilled at simplifying and explaining complex payroll or benefits infoAbility to analyze data and spot discrepancies, troubleshoot errors, respond to inquiries, and implement practical solutions quickly and calmlyWorking knowledge of wage and hour laws, payroll tax regulations, and benefits compliance requirements (FLSA, ACA, COBRA, ERISA, etc.)Proficient in Microsoft Office Suite and HR information systems (HRIS) including Toast and PaylocityQualifications:High school diploma or equivalent requiredBachelor’s degree or equivalent experience preferredA minimum of 3-5 years of experience in payroll and benefits managementPhysical Requirements: Prolonged periods of sitting may be requiredAbility to work in varied environmental conditions, including exposure to hot and cold temperaturesA job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. All candidate information will be kept confidential according to EEO guidelines.