Administration Assistant

Job Description ResponsibilitiesServe as the first point of contact for visitors, clients, and incoming calls, maintaining a professional front desk presence Coordinate communication between departments, including engineering, operations, and management Schedule meetings, appointments, and manage calendars Maintain and organize files, records, and documentation (digital and physical) Assist with data entry, report preparation, and general administrative tasks Support purchasing activities, track orders, and maintain related records Communicate with vendors and assist with follow-ups Manage office supplies, mail distribution, and general office operations Assist with travel arrangements, site visit coordination, and project-related logistics Provide general administrative support for ongoing projects and departmental needs Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required. QualificationsHigh school diploma or equivalent required 13 years of administrative, clerical, or front desk experience preferred Strong organizational skills with the ability to manage multiple tasks and priorities Excellent verbal and written communication skills Experience in Microsoft Office (Word, Excel, Outlook) Ability to work in a fast-paced, team-oriented environment Professional demeanor and strong customer service skills Bilingual in Spanish is a plus but not required Experience in engineering, construction, or industrial environments is a plus Company DescriptionWith over 40 years in the marine industry, we are a specialized marine HVAC service company supporting vessels around the world with high-quality engineering, fabrication, and installation. Our work directly supports the reliability and comfort of ship operations, making every project meaningful and impactful. As we continue to grow, we are looking for a talented Administrative Assistant to join our Houston office. As an Administrative Assistant on our team, you will play a key role in keeping our operations running smoothly across both our Houston headquarters and our overseas offices. You will serve as a central point of coordination, managing correspondence, scheduling, and administrative workflows that support our engineering, operations, and procurement teams. From handling incoming and outgoing communications to maintaining accurate records and assisting with logistics, your attention to detail and organizational skills will be essential to our day-to-day success. If you are looking for a role where your administrative skills make a genuine impact, locally and globally, we'd love to hear from you.Company DescriptionWith over 40 years in the marine industry, we are a specialized marine HVAC service company supporting vessels around the world with high-quality engineering, fabrication, and installation. Our work directly supports the reliability and comfort of ship operations, making every project meaningful and impactful. As we continue to grow, we are looking for a talented Administrative Assistant to join our Houston office.As an Administrative Assistant on our team, you will play a key role in keeping our operations running smoothly across both our Houston headquarters and our overseas offices. You will serve as a central point of coordination, managing correspondence, scheduling, and administrative workflows that support our engineering, operations, and procurement teams. xhqgsiq From handling incoming and outgoing communications to maintaining accurate records and assisting with logistics, your attention to detail and organizational skills will be essential to our day-to-day success. If you are looking for a role where your administrative skills make a genuine impact, locally and globally, we'd love to hear from you.