Administrative Support Specialist

ACE Controls – Humble, TXFounded in January 2005, ACE Controls brings over two decades of combined expertise in control panel design, fabrication, and integration.We specialize in serving the Water & Wastewater, Food & Beverage sectors, and partnering withmanufacturers of process equipment; pumps, compressors, blowers, conveyors, mixers, andclarifiers. Our deep industry knowledge and commitment to quality make us a trusted resource forprecision-engineered control systems. We are known for our collaborative environment, technical expertise, and commitment to delivering accurate, reliable project outcomes.We are looking for an Administrative Support Specialist focused on document control, data accuracy, and administrative coordination. This is not a project management role. This position supports internal teams by keeping documentation organized, complete, and up to date.Key ResponsibilitiesOrganize and maintain project files, submittals, and technical manuals throughout their full lifecycle, including revisions and distributionMaintain a Submittal Log/Register (tracking received and issued dates, reviewer, status, comments, and due dates)Perform document control and compliance checks prior to submission to ensure completeness and reduce rejections (correct project information, coordinated packages, required contentsCreate submittals and O&M manuals based on provided BOMs; ensure deliverables are project-specific and professionally compiledEnter new projects into internal systems and verify all required customer documentation is complete, accurate, and ready for submissionManage administrative duties including answering phones, screening calls, managing emails, reception support, and general office coordinationQualifications2+ years of administrative, document control, or data coordination experienceExperience in engineering, manufacturing, or technical environments preferredStrong Microsoft Office skills (Excel, Word, Outlook)Experience with ERP or similar systemsWhat We Are Looking ForDetail-oriented and highly organizedProcess-driven with strong accuracyComfortable handling repetitive administrative tasksStrong follow-through and internal communication skillsCompensation and BenefitsCompetitive salary Healthcare coverage with 90 percent of medical, vision, and dental premiums coveredPaid time off and company-paid holidaysHealth Savings Account (HSA) with company contributions401(k) retirement plan with company match up to 4% and immediate vestingThis is a full-time, direct-hire position.C2C and 1099 arrangements are not considered.ACE Controls does not work with external recruiting agenciesACE Controls is an Equal Opportunity Employer. Employment is contingent upon eligibility to work in the United States and successful completion of background requirements.Alternate titles: Document Specialist, Administrative Coordinator, Administrative Support