Executive Assistant to Chief Executive Officer

Oak Hill seeks an experienced and trustworthy Executive Assistant to join our team of highly committed professionals. In this role, you will provide high-level administrative support to our President and CEO and be trusted to handle highly confidential matters.Why This Role MattersOak Hill is Connecticut's largest private provider for people with disabilities, driven by a mission to empower individuals to live, learn, and thrive. Founded in 1893 by trailblazer and visionary Emily Wells Foster, Oak Hill has more than 130 years of experience providing the highest quality services to people with varying disabilities. Oak Hill sets the standard, partnering with people with disabilities, to provide services and solutions promoting independence, education, health, and dignity.The Executive Assistant plays a vital role in managing a broad range of administrative tasks and projects. You'll provide high-level administrative support for scheduling, communications, task prioritization, complex administrative initiatives, highly confidential matters, project management, and daily operations.How You'll Make an ImpactSupport the President & CEO and other executives in prioritizing projects, tasks, and meetings through proven processes to improve timeliness, communications, and overall organization.Support the Board of Directors, providing administrative services and supports and functions as the Assistant Secretary to the Board.Provide excellent administrative service and support related to greeting visitors, coordinating visits, vendor coordination, room/lunch preparation for meetings, travel arrangements, and calendar management.Maintain accurate files, logs, and records, as well as create and maintain a shared library of documents.Schedule and attends meetings, take notes and record minutes, and serve as Board Secretary.Facilitate successful meeting preparation, ensuring proper conference room setup/breakdown and coordinating food and beverage options.Perform tasks using independent judgment and discretion, including preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; and adhering to internal standards, policies and procedures.Demonstrate excellent judgment in ambiguous situations and engage in creative problem solving.Lead other administrative assistants and cross-train in other areas as needed to provide depth of operations within the department.Coordinate with leaders to implement project plans, monitor progress, and ensure accurate and timely tracking and reporting.Complete and submit executive expense reports, working directly with the Finance team.What You'll Bring:Minimum 5+ years' experience as an administrative or executive assistant, including responsibility for complex meeting scheduling and executive calendar management.Independent, self-starter with good organizational skills and able to handle multiple tasks.Demonstrated success working in a team environment and project management skills.Excellent administrative, interpersonal, organizational, research, verbal, and writing skills, plus the proven ability to exercise sound judgment in a variety of situations.High level of computer proficiency in a Microsoft Windows environment, including experience working with full command of Microsoft Office suite and other administrative/organizing technologies and software.What We Offer:Paid Time Off: Generous vacation, sick, personal, and holiday time.Health BenefitsMedical, dental, vision, plus HSA funding (Oak Hill funds 50% of the deductible).Retirement Plan403(b) with 9.5% employer contribution—no employee match required.CoverageFree long-term disability insurance and free/low-cost life insurance options.Professional DevelopmentTuition reimbursement, training, career pathways.Recognition & SupportEmployee appreciation programs and a values-driven, supportive work culture.Equal Opportunity EmployerOak Hill is proud to be an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, age, sex (including pregnancy, gender identity or expression), sexual orientation, marital status, national origin, ancestry, disability, veteran status, genetic information, or any other protected status in accordance with Connecticut and federal law.