Office Manager
Job Summary
We are seeking an energetic and highly organized Office Manager to oversee the daily operations of our busy office environment. In this pivotal role, you will coordinate administrative functions, manage vendor relationships, supervise staff, and ensure smooth scheduling and communication across teams. Your leadership will foster a productive workspace, streamline office procedures, and support overall organizational efficiency. This position offers an exciting opportunity to lead with enthusiasm, implement effective processes, and contribute to a dynamic team dedicated to excellence.
Responsibilities
Manage day-to-day office operations, including front desk activities, multi-line phone systems, and visitor coordination
Oversee scheduling workers for day to day operation
Coordinate vendor management activities such as service contracts, supplies procurement, and facility maintenance
Handle bookkeeping tasks including invoicing, processing using QuickBooks or
Support human resources functions such as onboarding new employees, maintaining personnel files, and assisting with training & development initiatives
Maintain accurate filing systems and ensure compliance with organizational policies and proceduresQualifications
Proven experience in office management or administrative roles with demonstrated supervisory experience
Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
Excellent communication skills with professional phone etiquette and interpersonal abilities
Proficiency in QuickBooks for bookkeeping
Knowledge of clerical practices including filing systems and front desk operations
Ability to manage schedules effectively using calendar management tools
Demonstrated ability to supervise teams, manage vendor relationships, and handle administrative responsibilities with attention to detail
Billing and invoicing customers
Join us in creating a vibrant workplace where organization meets innovation! This role is vital in ensuring our office runs seamlessly while supporting our team’s growth and success. We are committed to fostering an inclusive environment that values proactive leadership, clear communication, and continuous improvement.
Pay: $25.00 - $30.00 per hour
Expected hours: 40.00 per week
Work Location: In person