Office Operations Coordinator

Office Operations CoordinatorReports To: Executive DirectorStatus: Part-Time | Approx. 25-30 Hours per WeekPosition SummaryThe Office Operations Coordinator supports the daily administrative, communication, financial support, and office functions of the association. This role helps ensure organized internal operations, timely communications, accurate records, efficient meeting support, and strong member service.Compensation & BenefitsHourly Position: Up to 30 hours/week Target Rate: $17 - $20/hour commensurate with experienceNo benefits provided at this timeEssential ResponsibilitiesOffice AdministrationAnswer phones and direct inquiries professionally Manage incoming/outgoing mail and office correspondence Order office supplies and maintain organized workspace Maintain filing systems and digital records Coordinate office vendors, repairs, and service needs Board & Committee SupportDraft agendas under direction of staff leadership Attend meetings as assigned and record minutes Prepare and distribute board/committee packets Maintain calendars, meeting schedules, and official records Communications SupportProduce monthly member newsletter Schedule and post routine social media content Assist with email communications and announcements Support website content updates as assigned Bookkeeping / Financial SupportProcess invoices and accounts payable support Assist with billing, receivables, and payment tracking Prepare deposits and maintain organized financial records Coordinate with accountant/bookkeeper as needed CRM / Database SupportMaintain records in GrowthZone or designated CRM system Data entry for members, events, sponsorships, and communications Generate routine reports and lists Support registrations and renewals processing Event SupportAssist with registrations, nametags, materials, and administrative event tasks Provide support for major association events as needed *Other duties as assignedQualificationsStrong administrative and organizational skills Excellent written and verbal communication skills Detail-oriented with strong accuracy and follow-through Experience supporting members, customers, or clients in a professional setting preferred Experience with bookkeeping and financial software platforms (such as QuickBooks Online,Sage, or equivalent) preferred Experience with CRM/database systems preferred, including GrowthZone or similar Social media, newsletter, or office communications experienceProfessional, dependable, and service-oriented demeanorAbility to work evenings/weekends as events require