Personal Assistant for Property Management President (on-site)

Want to learn more about this role and Jobot? Click our Jobot logo and followour LinkedIn page!Job details:This Jobot Job is hosted by: Dana StarkAre you a fit? Easy Apply now by clicking the "Easy Apply" buttonand sending us your resume.Salary: $85,000 - $100,000 per yearA bit about us:We have become one of the most well-respected and trusted commercial real estate firms in Southern California specializing in industrial and flex properties. We pride ourselves in our commitment to excellent client and tenant service, our experience and knowledge of commercial real estate, and most importantly, our integrity.Why join us?We offer the chance to build a meaningful career in commercial real estate while being part of a collaborative, growth-focused team. Employees can gain hands-on experience across brokerage, property management, and development, allowing them to develop a well-rounded skill set and make a real impact on the communities they serve. The company emphasizes professional development, relationship-building, and a strong ethical foundation, creating an environment where driven individuals can thrive. With competitive benefits, opportunities to expand your network, and exposure to diverse projects, we are an ideal place for candidates who want both a stable company and purposeful work.Job Details**ON-SITE POSITION**The Personal Assistant provides high-level administrative and operational support to the President of a property management company. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The assistant acts as a gatekeeper, coordinator, and trusted partner in both business and occasional personal matters.Key ResponsibilitiesExecutive SupportManage the President’s calendar, including scheduling meetings, appointments, and travelPrepare agendas, reports, presentations, and correspondenceScreen calls, emails, and visitors; prioritize communicationsTrack deadlines, follow-ups, and action itemsProperty Management CoordinationLiaise with property managers, vendors, tenants, and internal staffAssist in coordinating property inspections, maintenance schedules, and project timelinesOrganize and maintain property records, leases, and contractsMonitor and track key property performance metrics and reportsAdministrative DutiesHandle confidential documents with discretionMaintain filing systems (digital and physical)Process invoices, expense reports, and basic bookkeeping tasksAssist with office operations and special projectsCommunication & Relationship ManagementServe as a point of contact between the President and property ownersDraft professional emails, memos, and announcementsBuild and maintain relationships with clients, vendors, and partnersPersonal Support (as needed)Coordinate personal appointments, reservations, and errandsAssist with event planning (business and occasional personal events)QualificationsProven experience as an Executive or Personal Assistant, preferably in property management or real estateStrong knowledge of property management processes is a plusExcellent organizational, multitasking, and time-management skillsHigh level of professionalism and confidentialityStrong written and verbal communication skillsProficiency in Microsoft Office (Word, Excel, Outlook) and property management softwareAbility to work independently and anticipate needsPreferred SkillsExperience with property management platforms (e.g., AppFolio, Yardi)Basic understanding of leases, contracts, and real estate terminologyProject coordination experienceWork EnvironmentFast-paced, deadline-driven environmentMay require occasional after-hours availabilityCombination of office-based and occasional on-site property visitsCompensationCompetitive salary based on experienceBenefits may include health insurance, PTO, and 401k-match 100% up to 4%Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. 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