Payroll Specialist

Job Description About Mobile Air & Power RentalsAt Mobile Air & Power Rentals, we provide innovative cooling, heating, dehumidification, and power solutions for our customers nationwide. We rent a wide range of equipment—including portable air conditioners, chillers, heaters, and generators—helping clients save time and money while enhancing their operations and events.Why Mobile Air? Here are some of the perks & rewards:Full-time positionCompetitive pay with quarterly bonus opportunitiesLaptop and company cellphone providedHealth, Vision, and Dental InsuranceLife Insurance401(k) with company matchPaid time off (vacation, sick days, holidays)Career development opportunitiesEmployee discount programsPosition Overview:We are seeking a detail-oriented Payroll Specialist with strong experience in full-cycle payroll processing and multi-state payroll tax compliance. This role is responsible for ensuring accurate and timely payroll processing using ADP systems, maintaining compliance with federal, state, and local regulations, and supporting payroll-related audits and reporting. The ideal candidate will collaborate closely with HR and Finance teams to ensure payroll accuracy and continuous process improvement.Duties/Responsibilities:Assist the Payroll & Benefits Manager in processing weekly and bi-weekly payroll using ADP systemsPerform full-cycle payroll processing, including data entry, review, reconciliation, and final transmissionEnsure compliance with all federal, state, and local payroll tax regulations across multiple statesRespond to and resolve payroll tax notices and employee payroll-related inquiriesSet up new hires in ADP and ensure proper I-9 compliance documentationMaintain accurate payroll records, including earnings, deductions, and garnishmentsPartner with HR and Finance teams on payroll-related matters such as benefits, compensation changes, and auditsSupport year-end payroll processes including W-2s, ACA (1095) filings, and EEO reportingAssist with system updates, testing, and process improvements within ADPSupport setup of new states, business entities, and payroll tax jurisdictionsAssist with 401(k) administration, including reporting, filings, census data, and audit supportEnsure confidentiality and security of payroll data at all timesPerform other related duties as assignedSkills/Abilities:Strong attention to detail with high accuracy in data entry and reconciliationExcellent organizational and time management skills with the ability to meet strict deadlinesStrong problem-solving and analytical abilitiesAbility to handle confidential information with discretion and professionalismEffective interpersonal and communication skills (written and verbal)Proficiency in Microsoft ExcelAbility to work collaboratively across departmentsEducation/Experience:Minimum of 3+ years of full-cycle payroll processing experience requiredHands-on experience with ADP payroll systems (Workforce Now strongly preferred)Strong knowledge of multi-state payroll tax laws and compliance requirementsExperience with year-end filings (W-2, ACA/1095, EEO reporting, etc.)Preferred:Certified Payroll Professional (CPP) designationExperience with payroll reconciliations and general ledger integrationFamiliarity with internal or external payroll auditsPhysical Requirements:Prolonged periods of sitting at a desk and working on a computerWork Environment:Fast-paced environment with strict payroll deadlinesCollaborative, team-oriented settingWork Schedule:Monday to Friday, 8:00 AM to 5:00 PMOccasional overtime may be required during peak payroll periods or year-end processingIf you are a detail-driven payroll professional looking to make an impact in a growing organization, we invite you to apply and join our team at Mobile Air & Power Rentals!#LI-Onsite