Personal Assistant

Job Title: Personal Assistant (Bilingual: English & Mandarin Preferred) Location: Newport Coast, CA Employment Type: Full-time Compensation: Depending on experience, $60,000-$65,000 About the Role We are seeking a highly organized, proactive, confidential, and trustworthy Personal Assistant to support day-to-day personal and administrative tasks. The ideal candidate is detail-oriented, adaptable, and able to manage multiple responsibilities with discretion and efficiency. Fluency in both English and Mandarin is strongly preferred to assist with communication in diverse settings. Key Responsibilities Manage calendars, appointments, and scheduling across multiple time zones Coordinate travel arrangements, including flights, accommodations, and itineraries Handle correspondence (emails, calls, messages) in a timely and professional manner Assist with personal errands, shopping, and task management Organize documents, records, and digital files Liaise with vendors, service providers, and business contacts General coordination of house staff and management Provide translation and communication support in English and Mandarin when needed Anticipate needs and proactively solve problems Ad hoc related work to assist busy, traveling family-oriented business man Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar role Strong organizational and multitasking skills Excellent written and verbal communication skills Fluency in English required; Mandarin proficiency strongly preferred High level of discretion and confidentiality Tech-savvy with proficiency in common tools (Google Workspace, Microsoft Office, etc.) Ability to work independently and adapt to changing priorities Preferred Qualities Strong attention to detail Positive, can-do attitude Ability to handle sensitive information with professionalism Flexible schedule and availability when needed How to Apply Please submit your resume and optional brief cover letter outlining your experience and language proficiency. We are an equal opportunity employer and value diversity in our workplace. Pay: $60,000.00 - $65,000.00 per year Ability to Commute: Irvine, CA 92614 (Required) Work Location: In person