Compliance Administrative Assistant

OverviewWe are seeking a highly detail-oriented, process-driven Compliance Administrative Assistant to support our compliance operations. This role is responsible for managing compliance tracking, preparing filings, organizing documentation, and ensuring all deadlines are met.This is a structured, execution-focused role requiring strong attention to detail, ownership of tasks, and the ability to follow systems while identifying potential issues.Key ResponsibilitiesCompliance Calendar Management- Maintain and manage a centralized compliance calendar- Track all filing deadlines, renewals, and regulatory requirements- Proactively ensure deadlines are not missedData Collection & Tracking- Gather required data from internal teams- Maintain accurate and organized tracking spreadsheets- Ensure all data is complete and up to dateFiling Preparation- Prepare documentation and required information for filings- Follow structured checklists to ensure accuracy and completeness- Submit filings where appropriate or route for final approvalAuditing & Quality Control- Perform checklist-based audits of internal records and filings- Cross-check data across systems for accuracy- Identify discrepancies and escalate when neededRegulatory Communication Support- Draft responses and correspondence to regulatory agencies- Track communication and maintain organized records- Escalate complex or sensitive matters for reviewReporting- Maintain compliance tracking dashboards and reports- Provide regular updates on upcoming deadlines and completed tasksRequirements- Advanced Excel proficiency (REQUIRED)- Formulas, filtering, data validation, pivot tables- Strong attention to detail and accuracy- Ability to follow structured processes and checklists- Strong organizational and time management skills- Ability to manage multiple deadlines- Professional written communication skills (fluent in English, both written and verbal)- Ability to work independently and take ownership of tasks- Experience in administrative, compliance, or regulatory environments preferred- Education & Experience:Bachelor's degree preferred (Business, Accounting, Finance, or Legal Management strongly preferred)5+ years experience in administrative, compliance, legal, or operations support rolesExperience working with structured processes, reporting, or audits is highly preferredTech RequirementsProcessor: Intel iCore 5, Ryzen 5, or higherRAM: 16GB or moreSetup: Dual MonitorOS: Windows 11 ProAccessories: Noise-canceling headset & camera