Administrative Assistant

Company Overview:If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety. Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone!Role SummaryThe Order Administrator is primarily responsible for order processing and timecard entry for the assigned pump repair facility or facilities. Order Processing includes order entry, invoicing. This is a dynamic position requiring an elevated level of organization, self-discipline, and the ability to work in a team environment. An understanding of business concepts and the ability to understand and interpret Terms and Conditions are a plus. The Order Administrator will report to the Order Administration Manager and matrix to the local site leader. Additional responsibilities could include individual employee training records, documentation packages, and receiving purchase orders.ResponsibilitiesOrder processing:Booking ordersContract reviewOrder AcknowledgementOrder InvoicingAR follow ups and dispute managementJob file creationRecord scanningERP data system processingFacility communicationsRequirementsHigh school diploma or equivalentPrior experience working the fast-paced and unpredictable environment around repair servicesExperience with Microsoft Office tools (Excel, PowerPoint, Word, Outlook)Experience operating in an ERP systemHighly organizedCapable of quickly establishing credibility, influencing constituencies, and persuading professionals at all levelsStrong written and oral communication and presentation skills with the ability to speak and communicate effectively with various audiences at the site level. Capacity to effectively present information and respond to questions from supervisors and managers at multiple levels of the organizationAbility to work independentlyAbility to prioritize and manage multiple tasks in a fast-paced and changing work environmentStrong analytical and problem-solving skills, in addition to interpersonal, teamwork skillsStrong drive to make things happen and a strong “can do” attitudePreferred SkillsCollege degree or some collegeSAP experienceSome general accounting knowledge or experienceExperience working with or for rotating equipment or other industrial environmentsBenefits Starting from Day 1:Medical, Dental & Vision Insurance (including FSA and HSA options)Life Insurance + Supplemental Life, Child, Spousal, and AD&D InsuranceShort and Long Term DisabilityRetirement Planning, 401(k) plan, & Financial Wellness ResourcesEducational Assistance ProgramTime off Policies (including sick leave, parental leave, and paid vacation)Eligibility requirements apply to some benefits and may depend on job classification and length of employment.Flowserve is a world-leading manufacturer and aftermarket service provider of comprehensive flow control systems. Join a company whose people are committed to building a more sustainable future to make the world better for everyone. With 16,000+ employees in 50+ countries, we combine our global reach with local presence. Our team challenges themselves to approach each situation with ingenuity and creativity to help provide our customers with the most innovative flow control products and services. We support 10,000+ customers worldwide, creating products to meet the needs of our customers who are supplying energy, fresh water, pharmaceuticals and other essentials to consumers, businesses and governments globally. We invite you to put your talents and career in motion at Flowserve.Req ID : R-18883Job Family Group : AdministrationJob Family : AD Administrative SupportEOE including Disability/Protected Veterans. Flowserve will also not discriminate against an applicant or employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers. Pay Transparency Nondiscrimination ProvisionIf you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access flowservecareers.com as result of your disability. You can request a reasonable accommodation by sending an email to employment@flowserve.com. In order to quickly respond to your request, please use the words "Accommodation Request" as your subject line of your email. For more information, read the Accessibility Process.