Administrative Assistant

Clerical Administrative Support CoordinatorTo provide clerical, administrative support and coordinate day-to-day administrative operation of the company. Education And Experience:High School diploma or equivalent. Previous office experience preferred. Strong organizational and customer service skills. Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment. Strong verbal and written communication skills. Word processing and typing and filing skills. Computer experience preferred Bookkeeping and mathematical aptitude preferred. Ability to work as a team while focusing on details. Ability to maintain the highly confidential nature of HR work. Good working knowledge of Microsoft word, excel, outlook preferred. Must be 18 years of age or older. Must have reliable transportation. Personal And Physical Requirements:Treat all information as confidential. Possess the tact to deal with all levels of employees and client representatives. Must be able to sit, stand, lift, and/or bend throughout shift. Must be able to lift, carry, and/or hold up to 10 lbs. Must pass drug test. Must meet necessary requirements to obtain a security sensitive identification badge. Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS). Performance Responsibilities:Perform clerical duties as directed Actively participate in the Safety Management System (SMS) Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors. Answer routine inquiries and draft correspondence. Complete and maintain personnel files, where applicable. Assist in setting up office system. Order office supplies. Assist in care and maintenance of department equipment. Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.) Maintain and follow up on applicant flow log and monthly licensing log. Monitor drug program (where applicable.) Handle disbursement of random drug testing (where applicable.) Process and monitor personnel applications (where applicable.) Process and monitor all new hires and terminations. Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires. Sort and distribute all corporate data information. Order/distribute supplies. Input payroll (where applicable.) Responsible for criminal background checks. Process new hire personnel. Reviews files for compliance, and notifies Manager of compliance deficiencies. Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs. Project a positive image and respond to inquiries from clients, staff and public in a courteous manner. Attend meetings and in-services as required identification badges must always be visible. Adhere to company policies and procedures and participate in achievement of company objectives. Perform other duties as requested.