Operations - Assistant Project Manager

SummaryThe Assistant Project Manager supports Field Operations by performing high-volume data entry, maintaining project records, and producing accurate reports using Microsoft Office applications. This role is primarily focused on entering, validating, organizing, and reporting project and financial data throughout the project lifecycle. The ideal candidate is highly detail-oriented, proficient in Microsoft Excel and other Office tools, and comfortable working with large datasets while supporting Project Managers, Accounting, and Operations with accurate and timely information.Attributes of Ontivity, Legacy DivisionStable - Broad customer base with long-term relationships allowing you to keep working Safe - Your wellbeing is our top priority and primary value Competitive - Competitive Pay, OT Opportunity, Travel Compensation, Comprehensive benefits Resourceful - Quality Equipment, Current Technology, and Access to learn from seasoned professionals across a network of companies Career Focused - We invest in you through technical and safety training Recourse - Multiple disciplines that allow you opportunity to expand your skills and multiple locations that provide opportunity to work where we are at and you want to be Meaningful - Your work impacts every American and every other critical infrastructure field Key ResponsibilitiesAccurately enter, update, and maintain project, financial, and operational data using Microsoft Excel, Access, and internal systemsSet up and maintain detailed project records, ensuring data accuracy, consistency, and completenessCreate and maintain Excel spreadsheets to track budgets, costs, invoicing, backlog, unsupported revenue, and underbillingsCompile, format, and distribute routine project and financial reports using Microsoft Excel, Word, and PowerPointAssist with preparing and updating weekly invoicing projections and financial forecasts based on data provided by Project ManagersSupport preparation and finalization of the monthly construction work-in-progress (WIP) reportPerform data validation, reconciliation, and error correction to ensure data integrity across systemsAssist Accounting with data entry related to vendor purchase orders, invoices, and discrepancy resolutionMonitor accounts receivable data for assigned projects to ensure invoices are approved and paid according to customer termsPrepare data summaries, spreadsheets, and supporting documentation for project and financial review meetingsRespond to data requests from Operations, Accounting, and leadership in a timely and accurate mannerMaintain organized digital files, spreadsheets, and documentation to support audits and reporting needsIdentify opportunities to improve data entry processes, reporting efficiency, and spreadsheet accuracyPerform other administrative, data-focused, and reporting duties as assignedPhysical Demands: Must pass pre-employment screening that includes background, drug testing and motor vehicle report. Participate in random UA testing program Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds Position requires working in indoors in a professional office atmosphere sitting for long periods of time Not a safety sensitive position Minimum QualificationsStrong data entry skills with a high degree of accuracy and attention to detailProficiency in Microsoft Office applications, with advanced skills in Microsoft ExcelExperience creating, maintaining, and analyzing spreadsheets and reportsWorking knowledge of Microsoft Word and PowerPoint for documentation and presentationsExperience with Access, QuickBase, or other database systems preferredBasic understanding of accounting concepts, WIP, and percentage-of-completion revenue recognition preferredStrong organizational, time-management, and problem-solving skillsAbility to manage multiple data requests and meet deadlines independentlyClear written and verbal communication skillsPosition Type & Expected HoursFull-time positionMonday through Friday, 8:00 a.m. to 5:00 p.m.Occasional overtime and schedule flexibility may be requiredEducation & ExperienceHigh School Diploma or GED requiredBachelor's degree preferredThree years of relevant experience in data entry, reporting, project support, or a related role preferredOur Benefits:Health, dental, and vision plans (for team members and their families) Financial planning through our 401(k) program Additional benefits including life and disability insurance Holiday and paid time off EEO StatementOntivity, Legacy Division provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics. In addition to federal law requirements, Ontivity, Legacy Division complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Ontivity, Legacy Division expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status. Improper interference with the ability of Ontivity, Legacy Division's employees to perform their job duties may result in discipline up to and including discharge.