Administrative Assistant

General Duties:1.ProcurementIn charge of office procurement including but not limit to deal with vendors, obtaining approval of purchase, ordering, keeping proper list of inventory and record, and paying bills.Maintain a minimal level on major supplies.In charge of service ordering on all equipment including dealing with vendors, obtaining approval of service requirement, keeping validate service record and contract.Coordinates with other divisions for supplies procurement and services request. 2.Branch & Facilities Administration / OthersBank's representative to landlord and service vendors.Bank's representative to tenant, if any.Maintain adequate records of authorized appropriations and ensure expenditures are properly accounted for; maintain records of all contracts and leases.Ensure branch properties are properly insured; correspond with agents regarding premiums and claims.Manage incoming and outgoing bank mail.Assist in receiving SWIFT messages.Member of compliance in operational activities including BSA, AML, KYC, CIP, and OFAC.Support drafting and maintenance of regulatory manuals and SOPs; assist Compliance/Legal with document preparation, version control and training roll-out.Other assignments delegated by management.3.Market, Competitor and Industry IntelligenceRegularly collect, monitor and summarize competitor activity, market trends, product/service developments and relevant industry or regulatory changes that affect branch operations.Analyze implications of market/industry information on operations, compliance, risk, and business opportunities; provide concise, actionable recommendations to management.Maintain a simple repository with competitor comparisons, market tracking and notable industry announcements.Arrange and document attendance at external market events or industry meetings, and ensure key findings are communicated to relevant stakeholdersSkills Required: Strong technical and analytical operations skills. A working knowledge of general accounting principles, operational compliance issues and facilities management procedures. Good management and communications skills and the ability to communicate effectively at all levels are necessary.