RFP Desk Proposal Writer

OverviewAt MasTec Communications Group, we build for the future—yours and ours.This is an entry‑level position designed for individuals looking to begin or grow a career in Business Development, proposal management, or the communications construction industry.As an RFP Desk Proposal Writer, you will develop new skills, collaborate with a team dedicated to supporting Business Development efforts, and play a key role in improving the quality, consistency, and competitiveness of our proposal documents. This role provides hands‑on experience, training, and mentorship to support your professional growth.This position supports MasTec Communications Group’s Business Development efforts through the timely and accurate submission of RFPs (Requests for Proposal), RFIs (Requests for Information), and bids. Responsibilities include coordinating proposal activities, tracking and updating opportunities, ensuring compliance with submission requirements, and meeting all deadlinesResponsibilitiesKey ResponsibilitiesMonitor and manage multiple shared RFP Desk email inboxes to ensure all bid notifications, customer requests, and time‑sensitive communications are received, reviewed, recorded, and distributed appropriatelyAssist with collecting RFx materials from customer vendor portals and bid aggregatorsBe responsible for the on‑time submission of RFx and bid packages assigned by your manager, including:Logging new RFx and bids into SalesforceConfirming NDAs and confidentiality requirements are in placeDistributing RFx and bid details to internal stakeholdersScheduling kickoff meetings and preparatory reviews as neededGathering required proposal content from stakeholders and AI content librariesDrafting proposal documents using approved templates and standard formatsCoordinating with pricing teams to ensure rate cards and pricing sheets are completedAssisting with the submission of final proposals through portals or emailTracking post‑submission status to ensure wins and losses are recordedRouting contracts and post‑award documentation to Legal as requiredThis role may also include:Customer and vendor portal registrationsDevelopment of PowerPoint presentations in support of proposals and business development activitiesRequired Skills And QualificationsProficiency in written and spoken EnglishStrong writing and editing skills with excellent attention to detailStrong interpersonal and communication skills, with the ability to work cross‑functionallyAbility to manage multiple tasks and meet deadlines in a fast‑paced, team‑oriented, deadline‑driven environmentBasic organizational or project coordination experience preferred but not requiredExperience supporting Sales or Business Development teams is a plusExposure to RFP documents or legal/contract language is a plusFamiliarity with Salesforce, Microsoft Word, Excel, PowerPoint, and online portals is preferredBroadband, or Wireless construction knowledge a plus but not required. On the job skills and technical training will be provided to help make you successful.QualificationsAbout You:Excels at staying organized and always following through on deadlinesExceptional attention to detailStrong aptitude to work cross-functionally (Operations, Sales, AP, Safety, Marketing, etc.)Ability to adapt to constantly changing requestsStrong technical writing skills are a plusAbility to see a project/task through to completionSuperb follow-up skillsFamiliarity with CRMs and data managementBe able to work independentlyPrevious experience with Salesforce is a plusExperience automating mailboxes is a plusProficiency in Outlook and related Microsoft Office programs (Word, Excel, PowerPoint, SharePoint, etc.)Hard work pays off. See what you’ll get for your effort:Compensation Range $50k-$60k Annually. Depending on experienceFinancial Security401(k) with company matchEmployee Stock Purchase Plan (ESPP)Life insuranceShort-term and Long-term disabilityHealth and WellnessMedical, dental, and vision insurance Dependent care and medical flexible spending accountsEmployee Assistance Program (EAP) Work/Life BalancePaid time off Paid holidays Family and medical leave Paid sick timeWe meet your commitment with competitive pay and benefits. If this sounds like you, let’s talk. Build your career with MasTec!MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.#MasTecJobs #MasTecCareers #BeSuccessfulWithUs #IAmMasTec #WeAreMasTec #MasTecFamily #MasTecCommunicationsGroup #MasTecCommunicationsCareers