RFP Desk Proposal Writer

RFP Desk Proposal Writer At MasTec Communications Group, we build for the future—yours and ours. This is an entry-level position designed for individuals looking to begin or grow a career in Business Development, proposal management, or the communications construction industry. As an RFP Desk Proposal Writer, you will develop new skills, collaborate with a team dedicated to supporting Business Development efforts, and play a key role in improving the quality, consistency, and competitiveness of our proposal documents. This role provides hands-on experience, training, and mentorship to support your professional growth. This position supports MasTec Communications Group's Business Development efforts through the timely and accurate submission of RFPs (Requests for Proposal), RFIs (Requests for Information), and bids. Responsibilities include coordinating proposal activities, tracking and updating opportunities, ensuring compliance with submission requirements, and meeting all deadlines. Key Responsibilities Monitor and manage multiple shared RFP Desk email inboxes to ensure all bid notifications, customer requests, and time-sensitive communications are received, reviewed, recorded, and distributed appropriately Assist with collecting RFx materials from customer vendor portals and bid aggregators Be responsible for the on-time submission of RFx and bid packages assigned by your manager, including: Logging new RFx and bids into Salesforce Confirming NDAs and confidentiality requirements are in place Distributing RFx and bid details to internal stakeholders Scheduling kickoff meetings and preparatory reviews as needed Gathering required proposal content from stakeholders and AI content libraries Drafting proposal documents using approved templates and standard formats Coordinating with pricing teams to ensure rate cards and pricing sheets are completed Assisting with the submission of final proposals through portals or email Tracking post-submission status to ensure wins and losses are recorded Routing contracts and post-award documentation to Legal as required This role may also include: Customer and vendor portal registrations Development of PowerPoint presentations in support of proposals and business development activities Required Skills and Qualifications Proficiency in written and spoken English Strong writing and editing skills with excellent attention to detail Strong interpersonal and communication skills, with the ability to work cross-functionally Ability to manage multiple tasks and meet deadlines in a fast-paced, team-oriented, deadline-driven environment Basic organizational or project coordination experience preferred but not required Experience supporting Sales or Business Development teams is a plus Exposure to RFP documents or legal/contract language is a plus Familiarity with Salesforce, Microsoft Word, Excel, PowerPoint, and online portals is preferred Broadband, or Wireless construction knowledge a plus but not required. On the job skills and technical training will be provided to help make you successful. About You: Excels at staying organized and always following through on deadlines Exceptional attention to detail Strong aptitude to work cross-functionally (Operations, Sales, AP, Safety, Marketing, etc.) Ability to adapt to constantly changing requests Strong technical writing skills are a plus Ability to see a project/task through to completion Superb follow-up skills Familiarity with CRMs and data management Be able to work independently Previous experience with Salesforce is a plus Experience automating mailboxes is a plus Proficiency in Outlook and related Microsoft Office programs (Word, Excel, PowerPoint, SharePoint, etc.) Compensation and Benefits Compensation Range $50k-$60k Annually. Depending on experience Financial Security 401(k) with company match Employee Stock Purchase Plan (ESPP) Life insurance Short-term and Long-term disability Health and Wellness Medical, dental, and vision insurance Dependent care and medical flexible spending accounts Employee Assistance Program (EAP) Work/Life Balance Paid time off Paid holidays Family and medical leave Paid sick time We meet your commitment with competitive pay and benefits.