Specialist - Freight

Overview: The Freight Specialist is responsible for managing the end-to-end freight payment process for rail and truck carriers, ensuring accuracy, timeliness, and compliance with all invoice-related activities. This role serves as a key liaison between logistics providers, internal departments, and third-party payment platforms to resolve discrepancies, maintain freight rate data, and uphold vendor relationships. Responsibilities include identifying trends and implementing opportunities for improvement in freight expenditure and participating in the implementation of an in-house freight payables solution.Primary Responsibilities:Freight Invoice Payment:Manage third-party freight invoices and associated payment processes in CTSI, including daily manual invoice auditing and approvalInvestigate & resolve carrier invoice discrepancies. Escalate to Supply Chain Solutions Manager and Logistics Procurement Manager when necessaryResolve past-due invoices on aging reports, and other inquiries related to rail and truck carrier invoicesDownload, code, and submit invoices to Accounts Payable for in-house payment when they cannot be processed through CTSI. This includes invoices such as unallocated freight and truck ordered not usedCollaborate with Accounts Payable to ensure timely payment of manually processed invoicesProvide remittance to carriers when requestedCarrier Portal Management:Serve as the representative for rail & truck carrier's Receivable departments Submit disputes in carrier portalsSubmit and upload manual invoicesReview vendor statements, record and monitor finance chargesManually process monthly switch fees, storage fees, tank washing, demurrage, and finance charge invoicesFreight Data:Maintain Excel database for all negotiated freight rates (Master Rate Sheet) Upload rail and truck freight rates into CTSI portalUpdate Fuel rates in SAP and CTSI Truck carriers - weekly Rail carriers -monthlyBusiness Reporting and Analysis:Support freight GRIR reconciliation process bi-annuallyCoordinate and publish monthly KPI metrics Monitor and analyze emerging freight cost and KPI trendsLog charges that are rebillable to customers in accordance with the Unplanned Freight processEnsure freight & logistics accruals are in alignment with actuals by conducting a quarterly accrual auditFreight Settlement Documents (FSD): Monitor and resolve incomplete FSD daily, weekly and at month endEnsure the correct date on FSD. Backdate if necessary Update/cancel when requested by AMS or AR, for example cancel FSD when a return is issuedOther responsibilities as identified or neededIdentify and lead improvement opportunitiesServe as primary backup to Logistics Specialist for freight payables activitiesJob Requirements:Bachelor's degreeProactive self-starter with little oversight requiredHighly organized with strong attention to detail and accuracyStrong analytical and problem-solving skillsStrong oral and written communication skills, capable of clear and effective communication with both internal and external organizationsProven record of success working in cross-functional teamsCapable of managing multiple competing priorities in the organizationProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SAPPreferred:* Comparable work experience in an Analyst or Accounts Payable role preferredRelocation is not available with this position.Americas Styrenics LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, veteran status or marital status.To all recruitment agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and recruiting agencies (whether submitted through this website or sent directly to employees) unless a written agreement is in place between the agency and Amsty ("Company") and an authorized Company representative makes a written request to the agency to assist with this requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is hired.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.