Secretary II (Delta High School)

Secretary II (Delta High School)Delta/Greely School District is seeking for a full-time, permanent Secretary II to join the team at Delta High School. This position supports the business office with a variety of administrative tasks that help ensure the smooth and efficient operation of the school district.This position is classified as Grade 3 on the DGESPA Salary Schedule, with a starting wage of $20.50 per hour plus fringe benefits. The position works a minimum of 209 days per year (or 1,568 hours).Qualifications:Education: High School Diploma or equivalent is required; Post secondary training in secretarial skills is preferred.Experience: At least three years experience in office/secretarial work is requiredSkills:Must be highly proficient in the use of current office procedures, supplies and equipmentMust have demonstrated accurate keyboarding skills, filing and organizational skills with the ability to meet deadlines regularlyProficiency in the use of current office technology (i.e.-word processing, Excel, web-based applications such as financial and student information software, E-mail and Internet)Strong verbal and written skills for clear, effective communicationsAbility to maintain confidentiality of records and oral informationAbility to work effectively with people in a professional manner (i.e.- parents, students, vendors, community members)Ability to work with little or no supervision in the performance of routine work assignmentsAbility to work independently and accurately from draft documents, marginal notes, transcribing equipment or verbal instructionsMust be able to deal with many tasks even while being interrupted (multi-tasking)Knowledge:Knowledge of standard office procedures, practices and equipmentMust demonstrate superior knowledge of appropriate and proper use of the English Language, business English and correlating correspondence proficiencyWorking knowledge of cash flow and ledger balancing and daily accounting procedures is preferredStrong basic math skills (i.e.- money, inventory, course credit calculations)Physical:Be able to sit, stand, and walk without fatigue or discomfortBe able to lift and carry 25 poundsBe able to pull or push 50 poundsPerformance ResponsibilitiesGeneral Responsibilities:The Secretary II acts as the Site Principal's direct assistant in the operation of the School specifically related to managerial responsibilities. The Secretary II is responsible for school office tasks which contribute to the effectiveness of the operation of the school building. The tasks performed by the Secretary II may require formal training and knowledge beyond basic secretarial tasks. The Secretary II, like all office staff, is vital to the culture of the school building in that they are often one of the first persons to meet and interact with the general public upon entrance into the school. The Secretary II must be congenial and professional in this role.Responsibility to the District/School Site imposes the following obligations:Maintaining consistent and regular attendanceBeing reliable and flexibleHaving sufficient sense of organizational procedures to be able to accept discipline while working happily within the established structure and policies of the schoolBeing willing to acquire skills neededDiscussing any specific problems with the supervising staff member or the principal. Using discretion in commenting on school matters, including the performance of individual paraprofessionals or other school personnelAcknowledging that criticism of school personnel and/or school practices is an ineffective and unsatisfactory method of improving public educationUnderstanding that regulations and procedures of the school are to be followed at all timesResponsibility to self requires each Secretary II to:Maintain positive attitudesBe responsible for his/her own actionsKnow his/her role and be able to express what that role is to the community in a positive mannerMaintain personal cleanlinessWear appropriate clothing (avoiding extremes)Use appropriate languageGive full cooperation to the total school staffEssential Functions: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Assists and supports the Site Principal in carrying out the administrative tasks required for effective operation of the buildingManages the financial administrative tasks of the school officeProvides positive public relations for the school through interactions with students, staff, parents and communityOversees day to day staffing by assuring that substitutes are procured as neededProvides checks and balances for financial and personnel issues by monitoring funds, leave, and adherence to District policy and calling attention to discrepancies to the Site Principal or District AdministrationMaintenance of adherence to Federal, State and District laws, regulations and policies including close attention to confidentiality of informationExample Duties:Provides direct administrative support to the Site PrincipalScreens Principal telephone calls and unexpected visitors to respond to issues that can be handled at the secretarial levelCompilation and development of reports, letters, invoices, receipts, schedules, varying notices, statistical data and/or materials relative to the positions and involving specialized terminologyCreating, tracking and receiving purchase orders using District established proceduresCollecting, tracking and depositing money for school related activities using District established procedures (i.e.- book fees, fund raising, lunch payments)Performs school related accounting, personnel, and payroll functions such as: monitors the financial accounts; orders supplies, textbooks, and equipment; maintains field purchase orders, petty cash, and student activity funds; processes employee time sheets; monitors employee leaves and reconciles leave to substitute timesheet; and may assist in the coordination of scheduling substitutes employeesMakes travel arrangements and complete required travel requisition formsIs familiar with operating procedures, board policy, and student regulationsMaintain confidentiality with regards to specific information according to District procedures and State/Federal LawsProvides information and assistance to students, and many occasionally be required to administer basic first aid to studentsMay attend meetings and prepare minutesWorks collaboratively with the Secretary I to complete all required tasks of the School OfficeIn offices having no Secretary I, the Secretary II will assume those responsibilities as wellAssumes responsibility for other duties and assignments from time to time as designated by supervisorTerms of Employment: Based on negotiated agreement between the Delta/Greely School District Board of Education and the Delta/Greely Education Support Staff AssociationSupervision: The Secretary II is supervised by the Site Principal who is responsible for evaluating the employee at least annuallyFor more information, please contact Mary Lester at the District Office at 907-895-4657.Delta/Greely School District is an Equal Opportunity and Educational EmployerAbout Delta/Greely School DistrictThe Delta/Greely School District (DGSD) is a high-performing, student-centered district located in the scenic interior of Alaska, serving the communities of Delta Junction, Fort Greely, and surrounding areas. We are committed to our mission "to inspire students to achieve their personal best."DGSD includes Delta Elementary School, Delta Junior High School, Delta Senior High School, Gerstle River School, and Alaska Homeschool, offering a wide range of programs that prepare students to Employ, Enroll, or Enlist after graduation. Our district is known for innovative academic opportunities, strong Career and Technical Education (CTE) pathways, and a caring community culture that supports both students and staff.We take pride in small class sizes, supportive families, and dedicated educators who value relationships and collaboration. Our schools integrate technology, outdoor learning, and project-based approaches including access to the Fab Lab, greenhouse and STEM initiatives, and strong extracurricular programs.Located just two hours from Fairbanks, Delta Junction offers year-round outdoor recreation, a strong sense of community, and a quality of life that makes it an ideal place to live, work, and raise a family