Administrative Assistant

Administrative AssistantThe Administrative Assistant is a critical role designed to enhance productivity and effectiveness. This position provides high-level administrative and operational support. The Administrative Assistant plays a vital role in maintaining the efficiency and organization of operations.Essential Duties and Responsibilities:Provides administrative support to ensure efficient operation of the office.Supports managers and employees through a variety of tasks related to organization and communication.Responsible for confidential and time sensitive material.Familiar with a variety of the field's concepts, practices and procedures.Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.Answers and directs phone calls.Organizes and schedules meetings and appointments.Maintains contact lists.Produces and distributes correspondence memos, letters, faxes and forms.Assists in the preparation of regularly scheduled reports.Develops and maintains a filing system.Books travel arrangements.Submits and reconciles expense reports.Provides general support to visitors.Provides information by answering questions and requests.Researches and creates presentations. Generates reports. Handles multiple projects.Prepares and monitors invoices.Develops administrative staff by providing information, educational opportunities and experiential growth opportunities.Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Qualifications:2 years experience with calendar management2 years of filing experience2 years Meeting management skills2 years of experience generating reports and analyzing dataExcellent problem solving skillsPresentation, verbal and written communication skillsTime Management skills2 years of Adobe software (Acrobat, InDesign)MS Suite (Excel, PowerPoint)Bachelor's DegreeInterim clearance is sufficient to start; potential for upgrade to Top Secret laterPOST-OFFER BACKGROUND CHECK IS REQUIRED. Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.Come see why DPC has achieved: 4.9/5 Star Glassdoor rating and the only staffing company (