Community Education Program Specialist, Categorical

Community Education Program Specialist, CategoricalSalary: $6,031.00 - $8,532.00 MonthlyLocation: Saddleback College - Mission Viejo, CAJob Type: SC - Staff (Full-Time)Job Number: 202400884Office, Division, or School: SC - Extended LearningDepartment or Operating Unit: SC - Community EducationOpening Date: 05/06/2026Closing Date: 5/20/2026 11:59 PM PacificSupplemental InformationRange 127of the CSEA Salary ScheduleEmployment in this position is contingent upon funding by Program: Community EducationWork Schedule: Monday – Friday, 8:00 AM – 4:30 PM. Schedule and shift are subject to change in accordance with the department's needs.Required Documents: ResumeApplications missing the required documents will not be considered.Hours Per Week: 40Months: 12Application Instructions:• Complete all sections and fields on the application and attach all required documents – incomplete applications may not be considered.• Include all relevant education, training, and/or experience on the application.• Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents.• For job postings with a close date, all applications received by 11:59 PM (Pacific Time) on the job posting close date, will receive consideration.• For job postings with an initial screening date, all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue to accept applications, until the position is filled.DescriptionClass specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.SUMMARY DESCRIPTIONUnder direction from the assigned administrator of the Community Education Department, performs a full range of administrative, programmatic, public and customer services, secretarial, and clerical assistance duties in support of the Community Education Department; plans, directs, and coordinates the operational activities of the Community Education program including coordination of program development and contract administration processes; coordinates and publicizes programs and activities of the department; and provides highly complex staff assistance to the Community Education Department administrator.REPRESENTATIVE DUTIESThe following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.• Participate in the administration of the assigned Community Education office; provide responsible and complex programmatic, public and customer services, secretarial, and administrative support and assistance, relieving the supervisor of a wide variety of clerical, technical, administrative, and programmatic detail; assist in organizing functions and activities of the Community Education program area including the development, budgeting, contracting, implementation, and scheduling of career and community educational classes and workshops; establish schedules and methods for program and instructor review.• Coordinate, supervise, and participate in the Community Education registration process; process Community Education student registrations, transfers, and cancellations; review registrations for class conflicts; receive fees and issue receipts; evaluate and approve/deny refund requests; audit daily registration forms and computer spreadsheets; verify cash, check, and bank card postings; collect, closeout, and account for monies; reconcile and prepare funds for deposit.• Assist in the selection of courses and instructors to be offered through Community Education; review and consider course proposals; negotiate, prepare and implement instructor contracts; follow-up on signatures as necessary.QUALIFICATIONSThe following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.Knowledge of:• Operational characteristics, services, and activities of the functions, programs, and operations of the assigned Community Education program.• Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment.• Work organization and office management principles and practices.Ability to:• Understand the organization and operation of the assigned Community Education program as necessary to assume assigned responsibilities.• Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.• Perform responsible and difficult administrative and programmatic duties involving the use of independent judgment and personal initiative.EDUCATION AND EXPERIENCE GUIDELINESAny combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:Education/Training:Equivalent to two years of college level course work or specialized training in communications, journalism, public relations, public administration, business administration, secretarial science, or a related field.Experience:Three years of increasingly responsible experience as an administrative assistant or secretary, preferably in an educational environment, including some experience in a lead capacity.License or Certificate:A valid California driver’s license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.Non-Discrimination Notice:The SOCCCD provides access to its services, classes, and programs without regard to national origin, immigration status, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, military and veteran status, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.California Fair Chance Act:The SOCCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the SOCCCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.Diversity, Equity, Inclusion and Equal Employment Opportunity:The SOCCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community.The SOCCCD is committed to ensuring that all students have the opportunity to succeed in their classes and as such, to eliminating institutional barriers that disproportionately impact students of color. Irvine Valley College and Saddleback College are deeply committed to fostering an inclusive environment where students, staff, and faculty from diverse backgrounds can thrive academically and professionally.Irvine Valley College (IVC) serves approximately 21,584 students, reflecting a rich diversity: 41% Asian, 2% Black/African-American, 21% Hispanic/Latino, 8% Southwest Asian and North African, 5% two or more races, and 21% White in Fall 2024.Similarly, Saddleback College (SC) serves around 25,789 students, with demographics showing 12% Asian, 2% Black/African-American, 29% Hispanic/Latino, 5% two or more races, and 47% White in Fall 2024.These numbers underscore the importance of our commitment to eliminating equity gaps across all student demographics through implementing dynamic, student-centered practices and policies. To support the academic and career success of our diverse student body, we seek a candidate who will actively contribute to our mission of inclusivity and support. The ideal candidate's values will align with SOCCCD’s goals for Diversity, Equity, and Inclusion (DEI) and Equal Employment Opportunity (EEO).THE SOCCCD IS AN EQUAL