Administrative Assistant

Administrative Assistant People. Passion. Pride. This is what has driven our team since 1833.Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.But at the heart of our business is our people.Responsibilities include organizing and arranging documents and data, updating, and correcting timecards, finalizing payroll, assisting new employees with hiring paperwork and all other general office duties.Enters fuel tickets into the Menzies Aviation accounting software daily to maintain established deadlinesInputs inventories, receipts, and transfers dailyPerforms analysis of (loss/gain) in the system dailyResponsible for ensuring that data is entered correctly, appropriately documented and reconciled to source documentsAssist managers, employees, suppliers, and customers with inquiries, resolving issues or escalating as necessaryResponsible for reconciling daily book inventories by individual supplierValidates monthly closing reports to ensure that monthly summaries add up to daily totalsMaintains all base billing through Menzies Aviation accounting software and corresponds with Accounts PayableOrganizes, arranges, and enters document data in accordance with established proceduresPerforms general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondenceAssists with preparing new employees hiring paperworkCreates and maintain employee filesConducts new-hire onboarding and orientationCompiles and submits orders for base supplies and maintains Purchase Order recordsEnsures safe and secure operation, in accordance with the highest possible standards of health, safety, security and all government statutory requirementsPerforms other duties as assignedYou will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.High School diploma or equivalentAbility to read, write and speak fluent EnglishAbility to type 30 to 40 WPM and be proficient with 10-keyMust be computer literate with strong knowledge of Microsoft Word and ExcelAbility to read, analyze and interpret documentsExcellent organizational skills, ability to prioritize and multi-tasked orientatedAbility to work independently, self-starterMust be able to lift, move/push 30 lbs.Must pass pre-employment drug test.Ability to lift up to 35 lbs.Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.As part of our recruitment process, we will always consider how candidates fit with our values.