Specialist, Accounts Payable

Specialist, Accounts PayablePosition Title: Accounts Payable SpecialistLocation: Washington, DC (Hybrid, 2 days a week)Department: FinanceReports to: Senior Manager, Accounts PayableFLSA Status: Non-ExemptHourly Range for US Based Staff: $24.93 - $26.39Organizational Overview: Founded in 1968, Special Olympics is a global movement to end discrimination against people with intellectual disabilities. We foster acceptance of all people through the power of sport and programming in education, health, and leadership. With nearly four million athletes and Unified Sports partners and one million coaches and volunteers in more than 170 countries, Special Olympics delivers more than 30 Olympic-type sports and nearly 50,000 games and competitions every year. Learn more at SpecialOlympics.org.Position Summary: Reporting to the Senior Manager of Accounts Payable, this position is responsible for the management, maintenance, and implementation of all activities related to cash disbursements from the organization, alongside the Senior Manager of Accounts Payable. The Accounts Payable Specialist works to ensure that all invoices are properly coded and paid promptly, so that vendors, suppliers, and service providers receive accurate payment. This includes programs and employees who request funds and/or expense reimbursements, as well as all other outgoing financial transactions. The Accounts Payable Specialist understands that the timely completion of tasks, duties, and responsibilities is critical to the Finance function within the organization and thus is the primary job responsibility.Primary Responsibilities:Process all disbursements from the organization's accounts, including the following:Process and pay purchase order invoicesVendors and SuppliersConsultantsGrants Payments & Program DistributionsTravel and Employee ClaimsAdminister timely and accurate data entry of AP submissions, including the following:Review of documentation for adequacy and accuracyVerification of the appropriate level of approval authorityEnsuring proper adherence to policies and proceduresPerform all AP activities required for the monthly close, including but not limited to notifying and requesting accrued expenses from all departments, programs, and budget officersAdministrator for the Concur expense systemLead annual Accounts Payable TrainingAssist with onboarding of new staff, providing 1v1 training where requiredEnsure all accounts payable files/documentations are audit-readyProvide exceptional customer service to departments, budget officers, and other staffResponsible for working on the full cycle processes associated with the SOI accounts payable function (, ACH, & wires, and international wires)Responsible for coordinating all wire transfers as directed by the Assistant ControllerResponsible for processing disbursements associated with SOI revenue sharing arrangements (e.g., multi-state distributions, direct mail, workplace giving) and the communication of such disbursements to State Chapter finance contactsAssist with the preparation of monthly schedules as requiredEnsure that vendor files are accurately maintained to support the annual 1099 filing processFile and Maintenance of GL files in electronic formAccount reconciliations, as directedReview and reconcile Accounts Payable Aging monthlyAssistance with research projects and data analysis, as directedQualifications:1-3 years of accounting/ accounts payable experience preferredKnowledge of U.S. Generally Accepted Accounting Principles preferredKnowledge of Federal regulations and the allowability of costsMust be professional and diplomatic at all timesAttention to detail and works well under pressureStrong written, oral, and persuasion skills requiredWord processing, communication, and financial management software proficiency required (D365 Finance and Operations)Knowledge of the Concur expense and Vendor management system strongly preferredStrong organizational skillsStrong attention to detailStrong verbal and written skills and ability to learn new tasks quicklyOther Characteristics:Strong client service orientation;Ability to work with all levels of management;Ability to work effectively with other team members;Ability to concurrently advance multiple tasks and projects with limited supervision;Ability to provide effective business solutions and collaborate with senior management in problem resolution;Demonstrates respect, flexibility, initiative and tact; excellent listening, reasoning, and negotiating skills;The maturity, savvy, and good humor necessary to meet the challenges of a fast-paced work environment;Commitment to Special Olympics' mission and goals, with an understanding of and commitment to the power and importance of people with intellectual disabilities, the unique role and power of sports, and a vision of a more understanding, inclusive, and just world.*For USA based staff: Special Olympics offers full-time employees a generous and comprehensive benefits package, which includes: medical, dental, vision, HSA, FSA, life insurance, disability, retirement, legal resources, and PTO.Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.**Special Olympics is an E-Verify Employer**Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.