HR Management Analyst II

THE POSITION The HR Management Analyst II oversees the day-to-day front office operations for the department. The individual in this position will lead our fabulous Front Office Team, which is currently responsible for personnel file administration, conducting I-9 verifications and E-Verify reporting, ensuring compliance with USCIS and other applicable employment regulations, county phone operations, invoice processing, fleet vehicle provisioning, walk-in/customer service, responding to general HR inquiries, and providing other critical administrative and operational support to the HR and Finance departments. Other duties of this position include: Partnering with the Front Office and Leadership Teams to ensure that critical compliance paperwork is completed on time. Developing and serving as primary administrator for assigned communication channels, including intranet sites (e.g. SharePoint, HR Corner, etc.) and complaint reporting platforms (e.g. Ethics Point, Origami, etc.) Partnering with Human Resources leadership to support the annual budgeting cycle. Serving as the primary point person for HR and Risk Contract Administration Ensuring that department invoices are processed and paid in a timely manner. Managing an upcoming project to plan and implement a new process for printing and provisioning employee ID cards. Identifying, planning, and executing process improvements that support the team's ongoing transition to paperless operations as well as the county's ERP modernization project. Serving as the point person for public records requests. Providing leadership, support and direct supervision to the HR Front Office Team. Planning and managing periodic audits to ensure compliance with applicable employment laws and regulations; this includes but is not limited to regular I-9 and personnel file audits. Supporting process transparency and compliant, equitable operations by ensuring that process documentation is developed and maintained for assigned functional areas. Working with the front office team to provide ad hoc administrative support to HR leadership (e.g. preparing slide decks, scheduling meetings, developing agendas, contract administration, etc.). Collaborating with the Employee & Labor Relations Team to develop and implement Washington County's Employee Recognition program Our ideal candidate will have the following: Experience: Administering complex, cross-functional systems and/or processes Managing complex compliance requirements Project management Process improvement Demonstrated ability to get others onboard with change Customer Service Budget support Exposure to compliance requirements for I-9s, personnel file maintenance, HR record retention, etc. Planning and leading compliance audits Public sector experience Leading or supervising a team Skills and Behaviors: Strong written and verbal communication Able to influence others and build effective workplace relationships with diverse stakeholders Identifying and tracking key performance indicators Managing complex requirements Financial management and operations Proficiency with O365 applications, including Teams, SharePoint, Excel, Outlook and PowerPoint Data analytics Excellent attention to detail and organization skills Adaptable and service-oriented Data-driven Collaborative and team-oriented Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above. MINIMUM QUALIFICATIONS Education and Experience: Bachelor's Degree in public or business administration, statistics, accounting, or a related field that provides the required knowledge, skills, and abilities; AND two (2) years of progressively responsible professional experience in administrative, operations, or similar analyses. OR Associate Degree in public or business administration, statistics, accounting, or a related field that provides the required knowledge, skills, and abilities; AND four (4) years of progressively responsible professional experience in administrative, operations, or similar analyses. OR High School Diploma/GED; AND six (6) years of progressively responsible work experience in administrative, operations, budgetary, and similar analyses, of which at least two (2) years of this experience is in the public sector for a medium or large governmental unit. Additional Requirements: This position is required to pass a criminal background check post offer. SUPPLEMENTAL INFORMATION Selection Process MQ Review: HR will screen applications for minimum qualifications after the posting closes. SME Review: Applications for candidates who meet minimum qualifications will be forwarded to a panel of subject matter experts (SME) who will review and score your application. This process may take up to 2 weeks. Panel Interview(s): Our goal is to schedule panel interviews with candidates who meet the minimum qualifications and pass the SME review as soon as possible. Our Commitment to You We are committed to using a merit-based system in which recruiting, selecting and advancing employees is based on their relative knowledge, skills and abilities. Washington County values a culture of equity, diverse perspectives and life experiences. Our organization embraces innovation, collaboration and work-life balance. We offer job stability, a comprehensive benefits package and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans and people with disabilities are encouraged to apply. Veterans' Preference: If you are a veteran and would like to request veterans' preference points for this recruitment, Accommodation under the Americans with Disabilities Act: A reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-846-8606 or careers@washingtoncountyor.gov at least 48 hours before the step(s) of the selection process for which you feel you need an accommodation. Additional Resources New to GovernmentJobs.com? Visit https://www.governmentjobs.com/home/applicationguide for a comprehensive, step-by-step guide on the application process. Need technical support? Call Government Jobs' Live Application Support at 855-524-5627. Questions (?) Regarding This Recruitment Elle Krueger, Talent Acquisition Business Partner elle_krueger@washingtoncountyor.gov Management, Administrative and Professional Personnel System (MAPPS) - FLSA exempt employees are paid on a salaried basis. The premise of salaried/exempt employment is that established compensation recognizes the time and effort needed to accomplish all assigned job duties. Job responsibilities may require work outside of the employee's standard work week or a work week in excess of 40 hours.