Administrative Assistant II, Float - Urology (Santa Monica)

General InformationPress space or enter keys to toggle section visibilityWork Location: Santa Monica, CA, USAOnsite or RemoteFully On-SiteWork ScheduleMonday - Friday: 8:30am -5:30pm, hours may varyPosted Date04/27/2026Salary Range: $26.42 - 37.49 HourlyEmployment Type2 - Staff: CareerDurationIndefiniteJob #30148Primary Duties and ResponsibilitiesPress space or enter keys to toggle section visibilityAs an Administrative Assistant II floater for the Department of Urology, responsibilities include checking patients in and out, collecting co-payments when appropriate, answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, process requests for medical records, routing medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA Urology clinics throughout the community as assigned by the supervisor for coverage.Salary Range: $26.42 - $37.49 hourlyJob QualificationsPress space or enter keys to toggle section visibilityRequired:Demonstrated basic knowledge of physician office policies and procedures.Demonstrated computer skills including word-processing, use of spreadsheets and data entry.Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors.Skill and experience in operating office machines including hospital based computer systems.Skill and experience in composing clear and understandable written memos and reports using correct grammar.Skill in prioritizing assignments to complete work in a timely and accurate manner.Skill in communicating with patients, families and referring physicians with diplomacyKnowledge of basic medical terminology.Familiarity with physician office billing proceduresSuperior typing skills to prepare correspondence, reports and other written materials with speed and accuracyAbility to work flexible hours and travel to department clinics, as assigned.Preferred:Knowledge of University's Electronic Medical Record SystemFamiliarity with physician office billing procedures.Fluent in SpanishAs a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.