Accounts Payable Technician

The West Chester Area School District has the following opening: 1.0 Accounts Payable Technician - Spellman Education CenterSUMMARYThe Accounts Payable Technician is responsible for the coordination of vendor payments while verifying the accuracy of the invoice and supporting documentation, proper budget coding, budgetary compliance and ensuring all payments made are in accordance with PA school code, business office guidelines and generally accepted accounting principles. REPORTING RELATIONSHIPSThe Accounts Payable Technician reports to the Accountant/Operations SupervisorWorks with administrators and others to perform duties as outlinedTERMS OF EMPLOYMENT12 month (260-262 days)Salary (step/level placement) & Benefits are as described in the current Collective Bargaining Agreement. (Group 3, starting at $24.43 per hour)QUALIFICATIONS & PHYSICAL REQUIREMENTS:To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary. High School Diploma or equivalent necessaryProficiency in the use of technology for individual communication and researchPossess effective interpersonal skills with the ability to interface diplomatically with staff and outside contactsQualified candidate will be required to use hands to finger, handle or feel objects, tools or controls, and to talk and hear; Sit and occasionally be required to stand, walk, stoop, kneel and crouch; Have specific vision abilities, to include close vision, color vision, and the ability to adjust focus; Have the ability to lift and/or move up to 25 pounds; and possess effective communication, judgmental, planning and human relations skills, and will be required to work under periods of stress due to the level of the position responsibility. ESSENTIAL DUTIES AND RESPONSIBILITIESThis list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to perform any other position-related duties requested by the supervisor. Coordinate the accounts payable function of the District to ensure accurate disbursement of District funds in accordance with District, State and Federal guidelines. Review vendor requests for payments verifying that all documents are correct including but not limited to:Account CodeBudgetary restrictionsQuantitiesDollar AmountApproval authorizationsProper receipting documentationRecord payment entries in financial system upon receipt of purchase order, vendor invoice and receiving report.Generate monthly pre-checklists. Balance list to batches processed through the month. Review pre-check list with invoices to ensure correct vendor address, amount and authorization for payment.Generate daily batch reports and balance entries to ensure accuracy.Provide weekly estimates of cash flow requirements based on due dates of pending invoices.Generate weekly system checks and provide administrators with associated paperwork for the monthly board report.Assist in preparing year-end Accounts Payable accrual entries with supporting back-up documentationProcess payment entries of manual checks as necessary.Manage the accounts payable records and vendor files.Review accounts payable transactions for annual audit and assists Supervisor with accounts payable related audit documentation and procedures.Report any suspicion of unauthorized purchases toPrepare, print, and distribute accounts payable aging reports and other financial documents as requested by Supervisor.Maintain accounts payable vendor database for accuracy and completeness.Monitor account balances and related financial activity for the purpose of ensuring that allocations are accurate and complying with established financial practices.Review the aged outstanding purchase order encumbrance file with supervisor.Monitor accounts payable accrual account to ensure payments are processed from the correct financial period.Provide coverage for the mailroom processing incoming and outgoing mail.DISCLAIMERS AND AFFIRMATIONThe West Chester Area School District does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, genetic information, gender identity or expression, sex, disability, or status as a veteran in admission or access to, or treatment or employment in its programs and activities. The West Chester Area School District will maintain a working environment free of all forms of harassment and will fully comply with the spirit and intent of all related laws and regulations. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), the Veterans Preference Act of 1944, Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact the Assistant Superintendent or Human Resources.