Office Services Assistant

Verrill is actively reviewing resumes for an Office Services Assistant in our Portland, Maine office. As one of New England’s top full-service law firms, we are interested in hiring talented individuals to join our team. Verrill offers a competitive salary and benefits package, as well as a collegial and collaborative work environment in which our employees can grow and prosper both professionally and personally.The Office Services Assistant will be an integral part of the Office Services and Facilities Team providing comprehensive front-office, administrative, and facilities support to the Portland office. This role is a full-time, non-exempt, in-office position, working 9:00 a.m. to 5:30 p.m. Responsibilities include, but are not limited to warmly greeting visitors, managing a multi-phone system, and coordinating conference room scheduling. It also encompasses a wide range of office and copy center responsibilities such as handling large copy/scan/binding projects, maintaining supply and kitchen inventories, coordinating catering and events, and completing general administrative tasks. Additionally, the role supports facilities and mail operations by preparing meeting spaces, processing incoming and outgoing mail and deliveries, coordinating courier services, and operating standard office equipment.The ideal candidate will be professional, reliable, and team‑oriented, with strong organizational skills, keen attention to detail, and the ability to prioritize effectively in a fast‑paced environment. Applicants should have general computer proficiency (including Outlook, Word, and Excel), the ability to interact tactfully with clients, visitors, and internal stakeholders, and the capacity to lift twenty‑five (25) pounds. Prior office experience is preferred. A friendly demeanor, flexibility, and adaptability to shifting priorities are essential for success in this role.Applications will be reviewed in the order they are received, and the position will remain open until filled. Need help applying? Please contact the Talent Acquisition Team.Verrill is an Equal Opportunity Employer. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.