Administration Assistant

Job Description OverviewJoin our dynamic team as an Administrative Assistant and become the backbone of our office operations! This energetic role offers the opportunity to support daily administrative functions, streamline office processes, and ensure a smooth workflow. You will be the first point of contact, managing front desk duties, coordinating schedules, and providing exceptional customer support. Your organizational skills and computer literacy will help create an efficient environment where everyone can thrive. If you're passionate about office management, possess excellent communication skills, and enjoy multitasking in a fast-paced setting, this position is perfect for you!DutiesGreet visitors and manage front desk operations with professionalism and warmthAnswer multi-line phone systems promptly, directing calls accurately and courteouslyMaintain organized filing systems, both physical and digital, ensuring easy retrieval of documentsPerform data entry tasks using Microsoft Office and Google Workspace applications with precisionSupport bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keepingManage calendar scheduling for meetings, appointments, and events with attention to detailAssist with proofreading correspondence, reports, and other documents to ensure accuracy and clarityProvide customer service support by addressing inquiries via phone or email efficientlyHandle clerical tasks such as copying, scanning, faxing, and mailing documentsSupport office management activities to enhance overall operational efficiencyExperienceProven office experience or administrative support experience in a professional settingFamiliarity with multi-line phone systems and front desk proceduresStrong computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic data entry skillsExperience with QuickBooks or similar bookkeeping software is highly desirableExcellent organizational skills with the ability to prioritize tasks effectivelyBilingual abilities are a plus to serve diverse client needsDemonstrated customer service skills with professional phone etiquette and interpersonal communicationAttention to detail in proofreading documents and managing schedulesPrevious experience as a medical or dental receptionist or personal assistant is advantageous but not requiredThis role offers a vibrant work environment where your organizational talents will shine! We are committed to fostering an inclusive workplace that values your contributions. Join us to make a meaningful impact through efficient office management while developing your professional skills in a supportive setting.