Project Manager 20 Hours per Week (IC-MA)

We are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant.NEEDSManage multiple events and their timelines at a time, ensuring all tasks are completed on schedule with proactive updatesTrack key deadlines for registration, booth material orders, travel bookings, and event deliverablesCoordinate cross-functional teams and external vendors to ensure smooth execution and timely completion of tasksLead and/or attend event planning meetings and take comprehensive notes (manually or using AI tools) to capture important details and next stepsProvide regular status updates and reports to Senior Manager on event logistics and project progressSupport event logistics through:Booking travel and accommodationRegistering for conferences and manage registrationsReviewing booth packets and coordinating delivery of booth materials and suppliesCreating and ordering branded swag for events through our supplierBooking dinners, hotels, and additional event-related needsFacilitating contract processing with vendors and event partners, as neededFormat and upload spreadsheets to Salesforce with event leads (training will be provided)Platforms:SalesforceSlackGoogle SuiteMicrosoft OfficeRequirementsExperience in project management / logistics (a must)Experience coordinating with multiple vendors / teamsExcellent communicatorDeadline focusDetail oriented10-20 hours per week October - March and 7-10 hours per week other times (this is flexible and may change)Eastern, Central, Mountain, Pacific Time Zone (ability to meet on EST)BenefitsThere are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions.