Office Administrator

Job Description 20 hours per week on average. This position supports the President and CFO.Responsibilities include:Administrative support as neededResponsible for various Board of Directors duties3. Responsible for handling incoming and outgoing mailLiaison with various vendors including landlord5. Approve various invoices for accuracy and communicate with vendor if necessary to resolve6. Update the CFO with budget figures for leased equipment and various services each year7. Maintenance and operation of office equipment, including the phone system8. Negotiate and track leases9. Order/purchase office, kitchen, and bathroom supplies as needed10. Maintain various databases11. Scan account documents to a cloud-based system12. Record retention responsibilities13. Prepare and submit various state certificationsAssist the Operations Department:15. Putting Your House in Order program – Estate Planning binders16. Periodic small events planning Other requirements:· Able to work in Word, Excel, and other Microsoft products.· Ability to communicate in writing, in person, and over the phone· Positive representation of the Foundation· Excellent organizational skills· Time management and multi-tasking skills· Attention to detail· Self-starter and self-motivated· Ability to follow and to lead where necessary· Team player· Ability to take direction and then produce results without direct supervision