Administrative Assistant, Workforce and Community Services
Advertised Position Title:Administrative Assistant, Workforce and Community ServicesJob Description:Provides confidential administrative support and assistance to the Executive Director and Directors of the Center for Workforce Training. This position's anticipated start date is July 1st, 2026.Essential Functions:* Maintains schedules for department meetings and events according to established guidelines* Manages and creates correspondence forms, reports and databases etc.* Manages communication and exchange of information as appropriate and takes messages for the department* Maintains files and records as needed for the Center for Workforce Training* Assists Contract Training with the purchase of training supplies and filing of proposals and training plans* Enters purchase orders and coordinates travel for the Executive Director* Assists Executive Director with preparation of Board reports and other reporting* Provides fill-in assistance within department as necessaryKnowledge, Skills, and Abilities:* Office machine operation, Computer skills including Microsoft office programs, organizational skills, minute-taking ability* Interpersonal skills- excellent spelling and grammar, written and verbal communication skills* Ability to organize facts and materials for presentations. Capability to make quick decisions under pressure. Ability to manage several projects at once. Ability to communicate effectively with co-workers and customers. Ability to work supervised and unsupervised. Ability to maintain confidentiality.* Other characteristics- Highly Motivated, High work ethic and standards, Highly organized, Takes Initiative , Tolerance for Stress, Honest and dependable, Team-Oriented, Attention to Detail.Minimum Education/Experience:* High school diploma or equivalent (GED)* 1-2 years secretarial or administrative assistant experience, 1 year of computer experienceJob Classification:StaffDuty Days:260 DaysWork Schedule:Monday - FridayGrant Funded Position:No - Not Grant FundedFLSA Status:United States of America (Non-Exempt)Pay Basis:HourlyHiring Range$16.44-$18.50Retirement System:SERS - SERS (Retirement System Classification)