Grants Management Specialist

Job DetailsDescriptionI. Position SummaryResponsible for administering and overseeing grants after award to ensure compliance with funder requirements and organizational policies. This mid-level position manages a diverse portfolio that may include federal, state, local, and private grants and works collaboratively with program, finance, and leadership staff to support effective stewardship of grant funding.II. Education & Certification Requirements Bachelor’s degree in finance, Accounting, Business Administration, Public Administration, Nonprofit Management Equivalent of Grant Management, sponsored programs, fiscal administration or compliance 7 – 9 years of equivalent accounting or 5+ years of related work experience.III. Experience & Training Requirements Demonstrated experience managing post-award grants, including federal funding Working knowledge of federal grants regulation, including Uniform Guidance (2 CFR 200) Proficiency with Microsoft Excel and other standard business applications. Grants or financial management systems preferred. Working in a nonprofit organization Supporting audits or funder monitoring reviews Experience with subrecipient monitoring Grants’ management certification or related professional training.IV. Desired OutcomesV. Essential Job Requirements & Duties Reviews and approves subrecipient and community partner invoices/vouchers for grant billings and submits all backup documentation as required for reimbursement in a timely manner; completes submission of reimbursement payments via voucher submission to external funders. Prepare, analyze and review budgets and expenditures for Federal, State, City funding grant contracts ensuring adherence to contract requirements Partner with offshore accounting team and finance leadership in reviewing, tracking and maintaining billing information in the financial systems, ensuring accuracy and compliance with accounting and grants regulations.  Assists offshore accounting team and finance leadership in creating ad hoc reports, analyses, and other special projects. Monitor Subrecipient and Community Partner compliance with fiscal reporting requirements, including billing risk assessment, grant closeout activities and record-keeping. Maintain required records, reports, and files in an organized manner. Maintain calendar and ensure timely adherence to deadlines for reports, meeting correspondence, etc. Provide training and technical assistance in the administration of grants, interpreting laws, regulations and policies. Maintain an active team approach with all staff in all work-related situations and with the staff of other agencies/organizations when collaborating on shared programs/grants. Perform other accounting, financial, or administrative tasks as may be required from time to time by the Finance Leadership. Accuracy/precision in math, strong analytical skills, organized, must be able to meet deadlines while working independently. Other work duties as assigned.Physical & Working Condition RequirementsThe physical demands outlined here reflect the requirements necessary for an employee to perform effectively in this role.Employees will regularly need to communicate in English, both in person and over the telephone. Proficiency in reading English is essential. Frequent operation of a word-processing system is required, including the ability to read, produce, and transmit data effectively.To learn more about Chicago Commons' benefits package, please click HERE.The role involves frequent standing, walking, reaching with hands and arms, and occasional stooping, kneeling, crouching, or crawling. Employees should be capable of lifting and/or moving items weighing up to 20 pounds on occasion. Additionally, specific vision requirements include the ability to see close range.Employment ConditionsThis job description is designed to outline the essential functions and basic duties associated with the position. It serves as a guideline for job expectations and the skills necessary for employee success.Chicago Commons is an equal-opportunity employer. We consider all applicants for employment without regard to race, religion, color, age, sex, national origin, citizenship, ancestry, marital or parental status, sexual orientation, including gender identity, gender expression, military discharge status, physical or mental disability, or any other status or characteristic protected by law. In addition, Chicago Commons provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws (including during the application or hiring process).