Executive Personal Assistant

About the RoleWe are seeking an experienced Executive Personal Assistant to support an ultra-high-net-worthentrepreneur and his family. This is a hands-on, high-trust role managing all aspects of the family'spersonal operations — from multi-property oversight and contractor management to travel logistics, vendor coordination, and calendar management.The ideal candidate doesn't wait to be told what to do. You walk in, assess what needs to happen, build the systems, and take ownership. You've done this before for demanding principals and you thrive in it.ResponsibilitiesServe as the primary point of contact for all vendors, contractors, maintenance providers, and service companies across multiple propertiesCoordinate and oversee home improvement projects, remodels, and construction — sourcing contractors, obtaining bids, managing timelines, and providing photo/video updates for approvalManage property staff including task assignment, performance monitoring, and accountabilityVet and review monthly bills, membership dues, and community assessments for accuracySet up and maintain task management, project tracking, and calendar systems for the principal and familyCoordinate travel logistics — ground transportation, property preparation, communication with local property managersHandle purchasing and price comparisons for household and property needsProvide weekly briefings covering all active projects, pending decisions, and status updatesManage insurance reviews, vehicle registrations, and recurring administrative tasks across all propertiesCoordinate with the family assistant on household tasks and scheduling as neededProtect the principal's focus time by screening and managing incoming requests appropriatelyRequirements10+ years of experience as an Executive Assistant, Personal Assistant, or Estate/Property Manager for a UHNW individual or familyProven experience managing multiple properties and coordinating with contractors, vendors, and service providersExperience overseeing construction or remodel projectsHighly organized with strong project management skills — comfortable setting up and running systems from scratchProactive and self-directed — you identify what needs to be done and do it without waiting to be askedExceptional communication skills — comfortable being the point of contact for all parties and holding people accountableHigh integrity and discretion — this is a deeply trusted role with access to personal and financial informationComfortable with technology — password managers, project management tools, shared calendars, and communication platformsFlexible schedule — willingness to adapt your schedule around the family's needs, including occasional travel (1-2 months per year)Must be based in or willing to relocate to the Nashville/Brentwood, Tennessee areaPreferred QualificationsExperience managing rural/agricultural property operationsFamiliarity with estate planning coordination, insurance management, and financial administrationBackground in construction management or general contractingExperience with AI tools and technology that improve personal productivityCompensationCompetitive salary starting at $100,000, with room to grow based on experience and fit. This is a full-time, salaried position with the opportunity to grow into a long-term career role within a family office structure.To ApplyPlease submit your resume along with a brief cover letter describing your experience managing operations for high-net-worth individuals or families. Include specific examples of properties or projects you've managed.