Executive Assistant / Operations Manager

Luxury Real Estate | Beverly HillsWe are seeking a highly organized, sharp, fast moving Executive Assistant / Operations Manager to support a top producing luxury real estate professional and growing brokerage operation in Beverly Hills.This is not an entry level position. We are looking for someone who can think ahead, manage both business and personal logistics, handle pressure with professionalism and operate at a high level in a fast paced environment.The ideal candidate is proactive, detail oriented, resourceful, polished and thrives in a role where no two days are the same.Position Details• Full Time Position• Monday through Friday: 9:00 AM – 5:00 PM• Must have flexibility for evenings and weekends when needed, as real estate is not a standard workday environment• In Person Role Based in Beverly HillsCompensation• Starting salary: $80,000+ annually depending on experience, qualifications and real estate background• Additional bonus opportunities may be available based on performancePrimary ResponsibilitiesExecutive Support• Manage and adjust busy calendar and scheduling• Coordinate meetings, appointments, calls, and travel• Handle personal and professional tasks with efficiency• Anticipate needs and problem solve quickly• Maintain confidentiality and professionalism at all timesReal Estate Operations• Prepare and manage leases, purchase agreements, disclosures, and transaction paperwork• Upload and manage listings on the MLS• Coordinate with escrow, lenders, agents, inspectors, photographers, and vendors• Track timelines, contingency periods, and deadlines• Assist with offers, counter offers and transaction management• Prepare listing presentations and marketing materialsOffice Management• Oversee day-to-day office operations• Help supervise and support lead agent within the office• Instruct and task agents for leasing activity and open houses• Ensure systems and workflows are organized and efficient• Coordinate open houses and property showings• Maintain CRM databases, client communication and weekly email blasts• Help create structure, accountability, and operational flow throughout the officeProfessional Experience & Qualifications• Minimum 3 years real estate experience required• CA Real Estate Salesperson License required• Bachelor’s Degree required• Highly proficient with Mac computers and iPhone systems• Advanced Google Suite knowledge• Advanced knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint• Knowledge of MLS, ZipForms, and DocuSign• Experience with calendar management and database management• Excellent written and verbal communication skills• Strong organizational and multitasking abilities• Ability to work well under pressure and thrive in a fast-paced environment• Strong sense of urgency, follow through, and accountability• Tech savvy and quick learner• Professional appearance and demeanor• Ability to maintain discretion and confidentiality at all times• Focused and detail oriented with strong organizational skills for both digital and paper files• Welcomes multitasking and prioritizing multiple projects simultaneously• Must be creative, solutions oriented and a team player• Familiar with maintaining a brand identity and reputation management• Strong understanding of social media platforms including Instagram, YouTube, Yelp, Google and related marketing platforms• Familiar with photography and photo retouching• Must have own transportation• Must live within 30 minutes driving distance of the office in Beverly Hills 90210Schedule• Full Time• Monday through Friday• Weekends and evenings as neededCommitment• Minimum two year commitment preferredWork EnvironmentWe are looking for someone who wants to grow long term within a high level luxury real estate environment and become an integral part of the operation.Looking forward to connecting with the right candidate.