Executive Assistant & Office Manager (Hamburg)

Executive Assistant & Office Manager (Hamburg)Location: Hamburg, DE, DE Global Business Unit: PM Job Function: Business SupportAbout DKSH DKSH's purpose is to enrich people's lives. For 160 years, we have been marketing, selling, and distributing high-quality products and brands for multinational and Fortune 500 companies. Through our Business Units Consumer Goods, Healthcare, Performance Materials, and Technology, we deliver sustainable growth for our partners. We contribute to improving the quality of life for our employees and people in the local communities in which we operate. Headquartered in Switzerland, DKSH is publicly listed and operates in 35 markets across Asia Pacific, Europe, and North America. We employ over 28,600 specialists and produced net sales of CHF 11.1 billion in 2025.Job Summary Are you a master of calendars and office organisation? Join us in Hamburg as an Executive Assistant & Office Manager. As an essential support for our European and German business leaders for the DKSH Performance Materials Business Unit, you will tackle diverse administrative tasks, proactively ensure our offices run efficiently and stay full of energy.General ResponsibilitiesSupport European and German business leaders with a wide range of administrative and organizational tasks, including email management, appointment scheduling and tracking pending itemsHandle end to end travel arrangements, including flights, hotels, and credit card claimsPrepare meeting materials proactively, draft and consolidate presentation slides, and update relevant documentsManage company fleet, including administration and coordination of vehiclesLead office-related projects, from planning and vendor sourcing to execution and progress monitoringOrganise company events, team outingsServe as the first point of contact for general calls and office receptionMaintain office supplies, postage, and food & beverage orders across German officesProcess invoices and manage vendors for fleet and general office needsFunctional Skills and KnowledgeProven experience in a similar position, preferably at the executive levelProficient with MS Office toolsResponsible, integral, loyal and discreet personalityPrecise, solution-oriented, extremely independent and efficient ways of workingEnthusiasm for multicultural, international environmentsFluent in German and English, both written and spokenWhat We Offer Flexible time arrangement and partially work from home possibilities (up to 40%) Remuneration: In addition to your salary, you will receive Pluxee lunch vouchers and paid ticket for the public transport ("Deutschlandticket) Performance-related remuneration with attractive company pension provision Health insurance coverage Company's fitness: We collaborate with Urban Sport Club for a gym membership Centrally located office at Baumwall in HamburgWhy It's Great to Work at DKSH At DKSH, we are driven by a purpose that goes beyond the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference!