Program Administrative Coordinator

SciTec, Inc. is a dynamic small business with the mission to deliver advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense. We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique, world-class data exploitation capabilities. Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. Applicants that do not meet this requirement will not be considered. We are seeking a Program Administrative Coordinator to provide critical administrative and operational support to a fast-paced technical organization. This role focuses on processing paperwork, submitting and tracking access requests, maintaining certification records, and ensuring administrative requirements are completed accurately and on time. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple administrative workflows while coordinating with internal teams and external stakeholders. Responsibilities Process and submit administrative paperwork related to program operations Prepare, submit, and track system, facility, and tool access requests Maintain and track employee certifications, training records, and compliance documentation Monitor expiration dates and notify stakeholders of upcoming renewals or required actions Track status of administrative requests and follow up to ensure timely completion Maintain accurate records, spreadsheets, and documentation repositories Coordinate with internal teams to gather required information and signatures Support onboarding and offboarding administrative activities Assist with preparation of reports, trackers, and status updates Ensure documentation complies with organizational policies and requirements Respond to administrative inquiries and provide status updates Perform other administrative duties as assigned Requirements Associate’s degree or equivalent 2+ years of experience in an administrative, operations, or program support role Strong organizational and time-management skills High attention to detail and accuracy Proficiency with Microsoft Office or Google Workspace (Excel/Sheets, Word/Docs, email) Ability to manage multiple tasks and deadlines simultaneously Strong written and verbal communication skills Ability to handle sensitive information with discretion Candidates who have any of the following skills will be preferred: Experience supporting technical, government, or regulated programs Experience tracking certifications, training, or compliance requirements Familiarity with access request systems, ticketing tools, or internal portals Experience maintaining spreadsheets or trackers for status and reporting Comfortable working in a process-driven environment Ability to work independently with minimal supervision Active DOD Secret Clearance Resumes, Cover Letters, and Applications which are generated by AI will not be considered for employment Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Benefits SciTec offers a highly competitive salary and benefits package, including: 4% Safe Harbor 401(k) match 100% company paid HSA Medical insurance, with a choice of 2 buy-up options 80% company paid Dental insurance 100% company paid Vision insurance 100% company paid Life insurance 100% company paid Long-term Disability insurance Short-term Disability insurance Annual Profit-Sharing Plan Discretionary Performance Bonus Paid Parental Leave Generous Paid Time Off, including Holiday, Vacation, and Sick Pay Flexible work hours The pay range for this position is $55,000 - $69,000 / year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation. SciTec is proud to be an Equal Opportunity employer. VET/Disabled.