Manager Office of the CEO

Manager, Office Of The CEOTeaching Matters is seeking a highly motivated, early-career professional Program Associate with a focus on serving as Executive Assistant to the CEO. This role is ideal for someone who is organized, curious, and eager to learn how a nonprofit organization operates at the executive level. The Program Associate will work closely with the CEO to manage schedules, communications, planning, and preparationacting as a trusted partner who helps ensure the CEO's time and attention are used effectively. While this role includes light office management and administrative responsibilities, it is primarily a high-touch, high-trust support role that requires strong, warm communication skills, sound judgment, and the ability to figure things out independently. Executive Support & CEO Enablement (Primary Focus) Manage complex, high-touch scheduling for the CEO, including coordination across in-person, remote, and NYC-based meetingsPrepare the CEO for meetings by conducting light research, drafting briefs, and coordinating with internal teams (including Development and sales)Draft agendas, notes, follow-ups, and action trackers for executive and leadership meetingsSupport board and board committee preparation, including logistics, materials, and follow-upCoordinate travel arrangements and logistics as needed for the CEO and leadership teamProvide thoughtful email and communications support, including drafting responses when appropriateHandle confidential information with discretion and professionalismPlanning, Projects & Special Initiatives Support quarterly planning, retreats, and key organizational momentsOwn or support small projects from start to finish, including creating timelines, tracking progress, and communicating updatesAnticipate needs and proactively propose solutions to improve executive and organizational effectivenessOffice & Operations Support (Secondary Focus) Provide light office management support to ensure a smooth, welcoming hybrid workplaceCoordinate vendors, supplies, and basic office logistics as neededSupport office technology needs and equipmentSupport in-person events and meetingsQualifications & Skills 13 years of relevant experience (administrative, operations, project coordination, or similar)Exceptional written and verbal communication skillsStrong organizational skills and attention to detailWarm, clear communicator who builds trust quicklyAbility to work independently, prioritize effectively, and follow throughComfort learning new systems and figuring things out with minimal directionTechnically savvyProfessional judgment and discretionCalm under pressure and adaptable in a fast-moving environment