Admin Specialist I

Administrative Specialist I (S) The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina. The Administrative Specialist Position is located at Edgecombe YDC in Rocky Mount, NC. Job Duties: Maintains a filing system that includes employee personnel files, timesheets, and monthly reports. Serves as the facility Time Administrator, Workers Comp/FMLA Administrator. Handles hiring process for facility and communicates with JJ HR and CHR. Processes HR actions such as LOA requests, separations, pay actions. Serves as point of contact for worker's compensation claims including completing and submitting claims to Workers Compensation third party administrator and ensures that the incidents are documented on the OSHA log/summary. Composes written correspondences, answers telephones, takes and delivers messages, and processes incoming and outgoing mail and parcel packages and deliveries. Performs miscellaneous administrative duties assigned by the Director and Business Officer and serves as backup for the administrative reception desk as the initial point of contact for all visitors and staff. Serves as the back up for the facility Business Officer with duties that include: motor fleet management of on site vehicles, processing invoices, entering and receiving E-Procurement requistions, obtaining e-quotes for goods and services, monitors updates in NCFS, and assists with p card purchases reconiliation. Knowledge Skills and Abilities/Management Preferences Human Resources experience in a "generalist" type role with knowledge of a variety of HR areas. Human Resource experience that has serving a team with 20 or more employees Demonstrated experience entering employee's time using HR time management systems Experience with North Carolina State HRIS systems. Work Schedule: This is a full-time position. Monday-Friday, 8am-5pm We offer great Benefits! This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. Transcripts Degrees and transcripts must be received from appropriately accredited college or university. Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education. International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. Military Experience Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application. Applicants seeking National Guard Preference: A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS). A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.