Accounts Payable Specialist

Description We are looking for a detail-oriented Accounts Payable Specialist to support financial operations for a healthcare organization in Vista, California. This Contract position focuses on accurate invoice processing, vendor communication, and maintenance of payment records while ensuring compliance with internal approval standards. The ideal candidate brings strong accounts payable experience, sound judgment with coding and documentation, and the ability to work effectively with both internal teams and external vendors.Responsibilities:- Process payable transactions by reviewing, categorizing, digitizing, and entering invoice information into the accounting system with a high level of accuracy.- Collaborate with internal staff to clarify charge allocations and address coding questions, including expenses connected to grant-funded activities.- Communicate with vendors to investigate and resolve discrepancies involving invoices, payments, credits, and outstanding account issues.- Organize and retain invoice records, purchase orders, receiving documents, and related support materials for complete and accessible documentation.- Update and maintain vendor account details within the accounts payable system to help ensure current and accurate records.- Record financial adjustments such as credit memos, debit memos, and voided checks in accordance with established procedures.- Confirm that invoices and disbursements receive the required reviews and approvals before payment is released.- Prepare and distribute vendor payments, including check processing and coordination of delivery to the appropriate recipients.- Support audit readiness by maintaining workers' compensation audit binders and providing documentation for fiscal review activities. Requirements - Demonstrated experience in accounts payable, including invoice review, coding, and payment processing.- Working knowledge of account coding principles and the ability to apply them accurately in daily transactions.- Experience handling invoice entry and maintaining organized financial documentation in a computerized environment.- Familiarity with ACH activity, check runs, and other standard disbursement processes.- Strong attention to detail with the ability to identify discrepancies and resolve issues efficiently.- Effective communication skills for working with vendors and internal teams on payment and coding matters.- Ability to manage multiple priorities while meeting deadlines in a fast-paced administrative setting.Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .