Office Manager (Fairfield)

Job Title: Office Manager / Cross-Functional Administrative CoordinatorExecutive Support | Office Operations | Cross-Department Administrative ManagementPosition OverviewMy client is a leading LED Lighting Architectural Engineering business, currently seeking a highly organized, dependable, and execution-driven Office Manager to serve as the administrative backbone of our organization. This role is designed for a proactive professional who can manage and coordinate day-to-day administrative functions across multiple departments while directly supporting executive leadership.This position is best suited for someone who thrives in a fast-paced business environment, can manage multiple priorities simultaneously, and ensures that office, administrative, and operational needs are handled efficiently and professionally.The ideal candidate will function as a central support resource for Sales, Accounting, Marketing, Leadership, and General Office Operations — ensuring that critical administrative responsibilities are organized, completed, and continuously moving forward.Core Purpose of the RoleTo manage and support all core administrative functions of the business, maintain daily office efficiency, provide executive support, and ensure operational organization across departments.Key ResponsibilitiesOffice Administration & Daily OperationsOversee daily administrative functions to ensure smooth office operationsManage office supplies, vendors, scheduling, and administrative systemsCoordinate internal documentation, filing systems, and organizational processesSupport general office logistics and maintain operational readinessExecutive SupportProvide direct administrative support to Managing DirectorManage calendars, appointments, meetings, and travel coordinationAssist with confidential documents, reporting, and executive task managementHelp ensure leadership priorities are organized and executedCross-Functional Department SupportSupport Sales with administrative coordination, documentation, scheduling, and follow-upSupport Accounting with expense tracking, invoice coordination, records, and reporting assistanceSupport Marketing with scheduling, coordination, vendors, and internal administrative needsAssist Operations by tracking deadlines, pending tasks, and process coordinationAdministrative Coordination & ExecutionTrack delegated tasks and ensure completionFollow up across departments to maintain accountabilityPrepare reports, spreadsheets, presentations, and documentationCoordinate with internal teams and external vendors as neededCore CompetenciesStrong organizational and multitasking skillsExcellent administrative executionCross-functional coordination abilityHigh attention to detailProfessional communication skillsProblem-solving mindsetAbility to manage priorities with urgencyReliable follow-throughConfidentiality and discretionIdeal Candidate Profile5+ years experience in office management, administrative coordination, or executive supportComfortable supporting multiple departments simultaneouslyHighly dependable and proactiveStrong Microsoft 365 Office suite skillsExperience with scheduling, reporting, and administrative systemsAbility to work independently and manage shifting prioritiesProfessional, polished, and service-orientedPreferred QualificationsExperience in improving and integrate business environmentsBilingual (English/Spanish) is a plusExperience supporting leadership teamsFamiliarity with CRM, ERP, or project management platforms