Volunteer Executive Assistant for Animal House Project

Did You Know?Of the many millions of dogs and cats surrendered to shelters or abandoned each year in the United States, approximately one million surrenders/abandonments were due to the owners financial inability to provide for the basic needs of their pets; pet food and veterinary care.Have you ever wondered what would happen if you had to surrender your family pet(s) to a shelter simply because you could not afford to feed or provide basic veterinary care for them?Approximately 50% of pets surrendered to shelters never find a new home, and sadly, are euthanized.*Our demographics - Who do we help?Returning military veterans and their families; retired military veterans and seniors who are living on a fixed income; domestic violence families; medically stressed families - Cancer; Parkinson; ALS; MS and families that are still struggling from the recent COVID-19 Pandemic. We cut across all sectors of the populations and the need seems to be increasing not decreasing in people needing our help.,Volunteer Executive AssistantAnimal House ProjectPosition OverviewAnimal House Project is seeking a dedicated, organized, and mission-driven Volunteer Executive Assistant to provide administrative and operational support to the organization’s leadership team. This position may become a permanent paid position in the future.This position plays a critical behind-the-scenes role in helping Animal House Project continue its mission of supporting vulnerable animals, rescue organizations, companion pet families, and disaster relief efforts. The Volunteer Executive Assistant helps keep day-to-day operations organized, communication flowing, projects moving, and leadership focused on expanding impact within the communities we serve.This is an ideal opportunity for someone who enjoys organization, communication, multitasking, and being part of a fast-paced nonprofit environment where their work directly contributes to saving animal lives.Key ResponsibilitiesAdministrative SupportAssist with day-to-day administrative tasksHelp organize digital files, forms, spreadsheets, and recordsDraft emails, letters, and documents as neededMaintain organized volunteer and donor informationHelp track deadlines, follow-ups, and ongoing projectsCommunication & CoordinationRespond to general inquiries professionally and compassionatelyAssist with volunteer communications and schedulingCoordinate meetings, calls, and event logistics when neededHelp maintain internal communication between programs and volunteersEvent & Fundraising SupportAssist with fundraising campaigns and donor outreachHelp prepare materials for events, sponsorships, and community initiativesSupport planning efforts for signature fundraising events including golf tournaments, adoption events, and awareness campaignsAssist with sponsorship follow-ups and thank-you correspondenceSocial Media & Community Outreach SupportHelp organize content, photos, and updates for social media platformsAssist with outreach to community partners, sponsors, and donation locationsSupport storytelling efforts that highlight the mission and impact of Animal House ProjectOrganizational AssistanceHelp leadership stay organized and focused on priority initiativesAssist with task management and project coordinationSupport special projects as needed across multiple Animal House Project programsPreferred Skills & QualificationsStrong organizational and multitasking abilitiesProfessional communication skills (written and verbal)Comfortable using email, spreadsheets, and online platformsAbility to maintain confidentiality and professionalismDetail-oriented and dependableSelf-motivated with the ability to work independentlyPassion for animal welfare and nonprofit workPrior administrative, nonprofit, fundraising, or executive support experience is helpful but not required.Time CommitmentFlexible volunteer opportunity with in-person support depending on events and organizational needs.Consistency, responsiveness, and reliability are highly valued in this role.Why This Role MattersBehind every pet fed…Every rescue supported…Every disaster response delivered…And every fundraising event completed……there is an enormous amount of administrative work happening behind the scenes.The Volunteer Executive Assistant helps make all of it possible.By supporting the leadership and operations of Animal House Project, this role directly contributes to keeping families together, supporting rescues, and changing the lives of vulnerable animals every single day.💙 This position may not always be in the spotlight but its impact reaches every corner of our mission.