Education Program Specialist – Foundational Sciences

Department:85080 Wake Forest University Health Sciences - Academic UME: CurriculumStatus:Full timeBenefits Eligible:YesHours Per Week:40Schedule Details/Additional Information:Job Title: Education Program Specialist, Foundational SciencesDepartment: Undergraduate Medical EducationReports to: Foundations Curriculum ManagerFLSA Status: ExemptSummary:The Foundational Curriculum Coordinator provides operational and logistical support for foundational (block-based) pre-clerkship courses in Years 1 and 2 of the MD curriculum. This role is responsible for the day-to-day execution of course delivery, including Canvas management, classroom logistics, assessment support, attendance tracking, and coordination of instructional resources.The position also participates in intentional cross-coverage with the Longitudinal Curriculum Team and Assessment operations during peak workload periods.Education/Experience: Bachelor’s degree in Education, Health or other related fieldsThree (3) years of experience equivalent experience in academic medicine strongly preferred.Preferred Qualifications:Experience supporting health professions education or complex academic programsFamiliarity with Canvas, ExamSoft, NBME, or LearningSpace systemsEssential Functions:Foundational Course OperationsSupport planning, delivery, and evaluation of foundational Y1/Y2 pre-clerkship courses Serve as an operational point of contact for course directors, faculty, and students Ensure accurate and timely execution of course schedules and instructional activitiesCanvas & Educational Technology SupportBuild and maintain Canvas course sites, including syllabi, schedules, modules, calendars, and course materials Ensure alignment across Canvas Schedule, Modules, and Calendar tools Support gradebook setup and maintenance as directed Assist with assessment and curricular content mapping projectsClassroom & Session LogisticsPrepare classrooms for daily pre-clerkship sessions, including instructional technology setup Coordinate room reservations and collaborate with scheduling partners to avoid conflicts Troubleshoot technology issues in collaboration with information technology and educational technology teams Secure faculty and staff parking access as needed Contribute to execution of foundational course simulation eventsStudent Attendance & Absence ManagementProcess absence requests in accordance with program attendance policies Configure and manage attendance systems, including roster imports and settings Reconcile mandatory attendance with approved absences and maintain accurate recordsAssessment & Exam SupportProvide operational support for examinations, including room preparation and proctoring assistance Assist with testing accommodations and exam day logistics Support ExamSoft, NBME, and LearningSpace workflows as assignedCross Coverage & Additional SupportProvide cross coverage support to the Longitudinal Curriculum Team during peak periods (e.g., clinical performance exam weeks, simulation events) Assist with assessment operations and largescale curricular events as needed Support academic ceremonies and institutional events (e.g., White Coat, Match Day, Graduation) as assigned Perform other related duties consistent with the role as neededSkills And QualificationsExperience in academic program coordination, higher education administration, or medical education supportStrong interpersonal and communication skillsStrong organizational skills and attention to detailDemonstrated flexibility and ability to collaborate across teamsAbility to manage multiple priorities in a deadline-driven environmentCore CompetenciesOperational excellence and reliability Clear, professional communication Problem solving and adaptability Collaborative teamwork and service orientation Discretion and professionalism in handling student and faculty informationOur Commitment To You:Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:CompensationBase compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performanceBenefits And MorePaid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance ProgramVisit totalrewards.org to access your existing Total Rewards and view this FAQ to learn more about the internal transfer processAbout Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.Pay Range$28.55 - $42.85SummaryThe Foundational Curriculum Coordinator provides operational and logistical support for foundational (block-based) pre-clerkship courses in Years 1 and 2 of the MD curriculum. This role is responsible for the day-to-day execution of course delivery, including Canvas management, classroom logistics, assessment support, attendance tracking, and coordination of instructional resources.This position will report to the Foundations Manager in the Undergraduate Medical Education office. The position also participates in intentional cross-coverage with the Longitudinal Curriculum Team and Assessment operations during peak workload periods.Education/Experience: Bachelor’s degree in Education, Health or other related fields Three (3) years of experience equivalent experience in academic medicine strongly preferred.Key ResponsibilitiesFoundational Course Operations Support planning, delivery, and evaluation of foundational Y1/Y2 pre-clerkship courses Serve as an operational point of contact for course directors, faculty, and students Ensure accurate and timely execution of course schedules and instructional activitiesCanvas & Educational Technology Support Build and maintain Canvas course sites, including syllabi, schedules, modules, calendars, and course materials Ensure alignment across Canvas Schedule, Modules, and Calendar tools Support gradebook setup and maintenance as directed Assist with assessment and curricular content mapping projectsClassroom & Session Logistics Prepare classrooms for daily pre-clerkship sessions, including instructional technology setup Coordinate room reservations and collaborate with scheduling partners to avoid conflicts Troubleshoot technology issues in collaboration with information technology and educational technology teams Secure faculty and staff parking access as needed Contribute to execution of foundational course simulation eventsStudent Attendance & Absence Management Process absence requests in accordance with program attendance policies Configure and manage attendance systems, including roster imports and settings Reconcile mandatory attendance with approved absences and maintain accurate recordsAssessment & Exam Support Provide operational support for examinations, including room preparation and proctoring assistance Assist with testing accommodations and exam day logistics Support ExamSoft, NBME, and LearningSpace workflows as assignedCross Coverage & Additional Support Provide cross coverage support to the Longitudinal Curriculum Team during peak periods (e.g., clinical performance exam weeks, simulation events) Assist with assessment operations and largescale curricular events as needed Support academic ceremonies and institutional events (e.g., White Coat, Match Day, Graduation) as assigned Perform other related duties consistent with the role as neededEssential FunctionsExperience in academic program coordination, higher education administration, or medical education supportStrong interpersonal and communication skillsStrong organizational skills and attention to detailDemonstrated flexibility and ability to collaborate across teamsAbility to manage multiple priorities in a deadline-driven environmentPreferred Core CompetenciesOperational excellence and reliabilityClear, professional communicationProblem solving and adaptabilityCollaborative teamwork and service orientationDiscretion and professionalism in handling student and faculty informationOur CommitmenttoYou:Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:CompensationBase compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or trainingPremium pay such as shift, on call, and more based on a teammate's jobIncentive pay for select positionsOpportunity for annual increases based on performanceBenefits And MorePaid Time Off programsHealth and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term DisabilityFlexible Spending Accounts for eligible health care and dependent care expensesFamily benefits such as adoption assistance and paid parental leaveDefined contribution retirement plans with employer match and other financial wellness programsEducational Assistance ProgramNote: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.About Advocate HealthAdvocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.Serves as an educational specialist and consultant to faculty in implementing and evaluating required academic components and educational objectives of the medical school curriculum. Assists and ensures successful implementation of the development of new educational initiatives that are relevant to medical education. Actively participates in the curriculum by serving on multiple committees and attending conferences. Provides centralized coordination of curriculum to ensure consistency throughout the program