Mason City Schools - Attendance Administrative Assistant Class V

Position Type:Secretarial and Office Personnel/Secretary / Administrative AssistantDate Posted:3/10/2026Location:Mason City Schools - Mason Early Childhood CenterDistrict:Mason City School District Additional Information: Show/HideReports to: MECC PrincipalPosition Overview:Administrative Assistant - Preschool and PS - 2nd Grade Special Education - 227 day positionQualificationsAbility to multi-taskExperience with Google products (i.e calendar, forms, sheets. etc)Strong organizational and time management skillsExcellent communication and interpersonal skillsAbility to maintain confidentiality and handle sensitive student informationPreschool ResponsibilitiesAttendance:* Maintain and update daily attendance records for Preschool Students.* Track excused and unexcused absences, tardiness, and early dismissals.Tuition and Fees:* Process monthly tuition payments* Process snack fee paymentsPreschool Application/Lottery:Update Preschool ApplicationUpdate Preschool Information for WebsiteCoordinate Preschool Open House nightPrint and sort applications for preschool lotterySend acceptance or waiting list letters to applicants via emailPreschool Transportation:Print bus tagsGenerate car rider cardsGenerate spreadsheet for each preschool teacher with their classes transportation informationPreschool Licensing:* Print updated class lists every month for state licensing binder* Print updated preschool forms for state licensing binderStudent Entries/WithdrawalsSchedule new studentsProcess student withdrawalsSend student records to new school if applicableRequest records from previous school if applicableMiscellaneous:Visitor/volunteer sign-inAnswer questions regarding preschool programMaintain list of new Preschool students for the Registration OfficeFill available openings for typical preschool studentsMaintain Preschool class listSpecial Education ResponsibilitiesSchedule IEP Review meetingsSchedule 504 meetingsGenerate and mail parent invitations for Special Education Meetings (PS-2)Maintain MECC Intervention CalendarCheck IEP documents in Samegoal for correct dates and other informationRequest special education and 504 documents from schools for move-in students (PS-2)Send Special Education/504 documents to school district for students who withdrew (PS-2)Terms of Employment: As defined by the BoardInterested individuals should complete the on-line application, those deemed most qualified will be contacted for an interview.EQUAL OPPORTUNITY EMPLOYER